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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Office for Multicultural Affairs (OMA) in the College of Agricultural Sciences is seeking an Administrative Assistant to facilitate and provide support to the Assistant Dean of Multicultural Affairs and the OMA. Our team is highly collaborative and committed to providing an inclusive and welcoming environment with opportunities for professional growth and development for all our members.

Primary responsibilities include but are not limited to:

• Support the Assistant Dean with scheduling, personal calendar, and travel arrangements,

• Plan, organize, support, and coordinate daily office activities and administrative processes within OMA,

• Prioritize scheduling, completing tasks, meeting deadlines, and resolving issues,

• Provide administrative support (surveys, analysis, and reports) as needed,

• Attend to students and visitors, provide information, respond to inquiries,

• Arrange logistics for appointments and meetings, including preparation of relevant background material, locations, agendas, and meeting follow-up,

• Provide financial reconciliation support for travel, purchases, invoices, purchasing card charges, and direct charges for the OMA,

• Manage domestic and international travel arrangements and itineraries as needed,

• Assist in organizing various events for the OMA, reserving spaces, developing itineraries and menus, and serving as the point of contact with vendors,

• Assist in developing itineraries for on-campus interviews.

Education and Experience:

This position will be filled at the Senior or Intermediate Support level dependent on the successful candidate's qualifications. Minimum requirements for the Senior level include an associate degree and 4 or more years of related experience or an equivalent combination of education and experience. Minimum requirements for the Intermediate level include a high school diploma or higher and two or more years of related experience or an equivalent combination of education and experience.

The successful candidate must be:

• Highly motivated, organized, and detail-oriented,

• A service-oriented, engaging individual who is committed to providing a respectful and nurturing environment for our ag sciences community, especially our diverse undergraduate and graduate students,

• Able to work as both a member of