Position Overview

The Administrative Coordinator provides a broad range of administrative support to SOES team members and staff executives.

Role and Responsibilities

• Support critical SOES programs and technical committees by drafting announcements, arranging event logistics (A/V, room assignments, catering, etc.), preparing and distributing meeting materials, and posting documents to AGA’s website and committee sites. 
• Maintain Committee, Discussion Group and Task Group rosters in Netforum. 
• Coordinate and conduct ballots for engineering group codes, standards, publications, and technical papers. 
• Format and create online surveys with Survey Monkey.
• Use CVENT to establish online registration for events/meetings and review/modify event pages as needed.
• Work with Meeting Services to coordinate meeting logistics for various SOES events.
• Provide necessary support for in-house and offsite meetings, including traveling to event locations
• Provide administrative support including notetaking for meetings, and processing invoices for approval. 
• Create Professional Development Hours (PDH) claim forms; process forms, prepare and send verification letters to members who claim PDH hours for designated Operations Section events.
• Provide support to member company representatives/committee members and assist with access to AGA resources such as the member website. 
• Participate in the planning of the Operations Conference, including supporting program development and communications with speakers.

Qualifications and Education Requirements

• High level of proficiency with Microsoft Office (Word, Excel, PowerPoint and Access), including creating tables, charts and graphics, and working with long and/or complex documents.
• Ability to manage multiple assignments and use time productively on highest priorities
• Effective written and verbal communications skills. 
• Experience with Survey Monkey and CVENT At least three years of experience serving in an administrative capacity supporting teams.