EXECUTIVE SECRETARY I (UMP) - KEYBOARDING

Job Requisition ID: 54491 IPR#26-01238
Opening Date: 04/17/2026
Closing Date: 05/01/2026
Agency: Department of Transportation
Class Title: Executive Secretary I, Opt. 2 - UMP
Skill Option: Keyboarding 
Salary: Anticipated Starting Salary: $4,414 Monthly; Full Range $4,414-$5,926 Monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will, under direction of the Quality and Document Management Services (QDMS) Section Chief, perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independent judgement on the promulgation and interpretation of the bureau policies and programs. Performs a variety of complex clerical and technical functions.

Essential Functions

• Performs duties including keyboarding routine, non-routine, and confidential documents.
• Performs clerical support for all the QDMS and Grants Sections staff.
• Implements record retention procedures in compliance with the State Records Act and department policy.
• Serves as receptionist for the QDMS and Grants Sections.
• Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of two years of secretarial or business college and one year of secretarial experience, or completion of high school and three years of secretarial experience.
• Requires the ability to keyboard accurately at 55 wpm.
• Qualifying State employees in the Upward Mobility Program (UMP) shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Preferred Qualifications

• Prefers advanced proficiency in Microsoft Office (Word, Excel, Outlook) with the ability to independently format, manage, and track complex documents and workflows.
• Prefers one year of demonstrated experience using SharePoint (or similar document management systems) for document storage, version control, permissions, and records organization.
• Prefers one year of experience prioritizing confidential work.

Conditions of Employment

• Successful completion of a background screening.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosp