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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Penn State Facilities Engineering Institute (psfei.psu.edu) is seeking a well-organized, detail-oriented individual to fill the position of Administrative Assistant. This individual will assist our administrative team with supporting a workforce of over 50 engineers, technical specialists, programmers, administrators, and contract instructors to keep our unit running smoothly and efficiently. We have a warm and inclusive culture with a strong focus on open/honest communication and teamwork where all staff are valued and respected. This is a term appointment funded for three years from the date of hire with an excellent possibility of refunding. 

Who We Are

The Penn State Facilities Engineering Institute (PSFEI) is a front-facing unit with a rich tradition of providing facility engineering services since our founding in 1947—we have been proudly serving our clients for over 75 years! PSFEI is part of the College of Engineering at Penn State University Park and touches the lives of thousands of people in all 67 counties of Pennsylvania and across our nation through the facility engineering, education program, facility condition assessment, and energy management services that we provide. We are committed to helping our clients optimize the operation of their facilities.

Your Role at PSFEI

As an Administrative Assistant at PSFEI, you will provide a wide range of support services for our Education, Energy, Engineering, Facility Condition Assessment, and Information Technology Teams.

Responsibilities include, but are not limited to:

• Processing a variety of financial actions (purchase orders, deposits, invoice payments, journal entries, supplemental pay requests, travel reimbursement requests, etc.).

• Managing the unit’s equipment purchases to include asset tracking, custodial assignments, and disposition.

• Processing and tracking staff professional development activities to ensure alignment with unit’s internal guidelines.

• Managing the unit’s leased spaces and key distribution and parking permits.

• Coordinating meeting and event venues and agreements for offsite meetings, education training programs, and special events.

• Managing the administrative duties of the unit’s Visible Emissions Certification Program.

• Assisting with recruiting and onboarding processes.

• Managing the unit's long-term fleet vehicle assignments and daily rentals.

• Ensuring unit activities are compliant with PSU policies and guidelines.

Who Should Apply

If you want to work with a fun and energetic team i