Finance & Data Operations Specialist (Education and Workforce)

Job DetailsJob Location: Stanley M. Isaacs- Education Workforce - New York, NY 10128Position Type: Full TimeSalary Range: $25.00 - $30.00 HourlyOrganization Overview: The Stanley M. Isaacs Neighborhood Center (Isaacs Center) is a non-profit, multi-service organization focusing primarily on the needs of children and low-income families, out-of-school and out-of-work youth and aging New Yorkers.  We operate at community centers located in the neighborhoods of East Harlem and Yorkville, and seek to deliver programs that are impactful, innovative, and intergenerational. 

 

Position Summary: Reporting to the Director of Operations and working closely with members of the Education and Workforce (EDW) team, the Finance & Data Operations Specialist’s focus is ensuring all financial transactions—like credit card charges, receipts, vendor invoices, and payments—are processed accurately and on time. They will be a key member in keeping our program’s finances and participant data are in compliance based off funder requirements; by maintaining complete documentation, entering and deciphering data, reconciling accounts, and partnering with both internal teams and external vendors to sort out any issues that come up. 

 

Schedule: 35 hours per week

 

Hourly Range: $25.00-$30.00

 

Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate’s number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.
Roles, Responsibilities, and Essential Duties Roles, Responsibilities and Essential Duties

Reception and Program Support 



Create a warm, engaging environment and actively contribute to a culture that supports positive youth development and participant success. 





Support the safety and well-being of clients, staff, and visitors by observing and reporting concerns; communicating safety or risk issues to appropriate staff; assisting with de-escalation when needed. 





Function as the secondary Operations team member point of contact for MetroCard distribution and reporting, ensuring accurate documentation and continuity when the Program Specialist is unavailable. 





Collaborate with other teams from the Education and Workforce Umbrella to plan and implement four (4) or more annual special events, ensuring seamless coordination of logistics, supplies, and materials based on role.  





Assist in conducting Participant Satisfaction Surveys twice per cohort to inform program improvement. 





Act as the second available Ops team member to manage the distribution and reporting of MetroCards to participants and staff, maintaining accurate logs if the Program Specialist is not available.   





Contribute to planning and implementation of at least four (4) special events annually (logistics, supplies, materials). 



Key Responsibilities 



Process, review, and reconcile all credit card transactions to ensure receipts and supporting documentation are complete and accurate. 





Collect, enter, and track credit card expenditures; follow up on missing or unclear receipts or coding. 





Receive, verify, and log vendor invoices; prepare them for approval and assist with timely payment processing. 





Track payment status and communicate with staff or vendors as needed. 





Enter and maintain accurate financial and operational data in accounting systems and spreadsheets. 





Maintain organized digital and physical filing systems for receipts, invoices, and financial records. 





Prepare reconciliation records and support audit-ready documentation. 





Assist with monthly and quarterly closing tasks, including gathering outstanding items and verifying coding. 





Provide general administrative and operations support, including generating reports, summaries, and reconciliations. 





Adhere and comply with existing internal financial procedures, controls, and nonprofit compliance requirements. 





Other duties as assigned. 



 

Qualifications / Educational Requirements


Associate’s degree or 2-3 years of significant administrative experience at a community-based organization, settlement house, or non-profit.


 

Skills, Knowledge and Abilities



Strong attention to detail and accuracy in reviewing documents and entering data. 





Basic understanding of bookkeeping or financial processes (preferred but not required). 





Ability to learn nonprofit financial procedures and tracking systems. 





Ability to work with spreadsheets (Excel or Google Sheets) and digital documentation tools. 





Strong communication skills, especially when gathering missing information from staff. 





Ability to stay organize