Executive Administrative Assistant

About Victory Capital: 

Victory Capital is a diversified global asset management firm and employs a next-generation business strategy that combines boutique investment qualities with the benefits of a fully integrated, centralized operating and distribution platform. 

Victory Capital provides specialized investment strategies to institutions, intermediaries, retirement platforms and individual investors. With 11 autonomous Investment Franchises and a Solutions Business, Victory Capital offers a wide array of investment products and services, including mutual funds, ETFs, separately managed accounts, alternative investments, third-party ETF model strategies, collective investment trusts, private funds, a 529 Education Savings Plan and brokerage services. 

Victory Capital is headquartered in San Antonio, Texas, with offices and investment professionals in the U.S. and around the world. To learn more please visit www.vcm.com or follow Victory Capital on Facebook, Twitter, and LinkedIn. 

General Summary and Purpose: 

Victory Capital Management is seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to our Chief Financial Officer, Chief Administrative Officer and Executive Vice President in our Boston office.  The ideal candidate will be responsible for handling a variety of office-related tasks, including clerical functions, communications, and office management duties. This role requires strong communication skills, attention to detail, and the ability to multi-task in a fast-paced environment.

You will report to the Strategic Operations Partner to CEO. 

You will:

• Arrange travel plans including air, hotel, ground transportation and meal reservations.
• Prepare expense reports and related documentation
• Greet and assist internal / external customers ensuring they receive timely assistance and information. Serve as a point of contact for clients, vendors and team members, addressing inquiries and providing information as needed.
• provide general administrative support, including answering phone calls, responding to emails and managing correspondence
• Coordinate and schedule meetings and appointment for team members. 
• Assist with the facilities function, including but  not limited to coordination building/office access cards, equipment needs and maintenance
• Manage office supply inventory, ordering items as needed
• Provide administrative support and backup to other team members and assistants as required
• Assist with additional duties which include but are not limited to; mail distribution; processing expense reports; handling routine requests; and assisting with miscellaneous projects as needed

You Have:

• Demonstrated success in previous C-level support.
• Strong verbal and written communication skills.
• Excellent organizational skills with strong attention to detail and ability to multi task.
• Ability to maintain confidentiality and handle sensitive information.
• Strong experience with Microsoft Office and other office software.

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