Executive Assistant

We are seeking a highly organized, reliable, and proactive Executive Assistant to support our Leadership Team at our Corporate headquarters in Norwood, MA. This role offers a unique opportunity to contribute to key business operations in a dynamic and fast-paced professional consulting environment. Reporting directly to the Chief Administrative Officer, the Executive Assistant will play a pivotal role in ensuring the smooth day-to-day functioning of company operations.

Key Responsibilities:

• Provide high-level administrative support to Corporate Department Heads, the Operations Team, and other key staff.
• Coordinate and prepare materials for Leadership and Operations Team meetings; attend and record minutes as needed.
• Manage GZA’s Policies and Procedures on Navex platform.
• Maintain corporate content on internal platforms (e.g., SharePoint), including updates to personnel information.
• Manage and update corporate distribution lists on Microsoft Outlook and Teams in collaboration with IT.
• Maintain and coordinate the GZA Leadership Calendar.
• Draft, compile, and distribute internal corporate communications.
• Maintain and update the electronic Corporate Licensing Map.
• Coordinate logistics and provide support for company meetings and events.
• Arrange travel for corporate staff as requested.
• Support ISO program activities and compliance efforts.
• Provide administrative support during M & A activities.
• Co-administer internal platforms (WB Mason, Amazon Business, vendor qualification systems, Company Store, etc.).
• Support other corporate initiatives and cross-functional projects as needed in alignment with GZA’s “One Company” culture.

Qualifications:

• Associate’s degree + 4 years of experience, or bachelor’s degree + 2 years of experience is preferred.
• Demonstrated experience in an Executive Assistant role supporting senior leadership.
• Advanced proficiency in Microsoft Office Suite; familiarity with Deltek, SharePoint or similar business systems is a plus.
• Ability to learn new software programs efficiently and effectively.
• Exceptional organizational, project management, and multitasking skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Professional demeanor and strong interpersonal skills.
• Must be a commissioned Notary Public or willing to obtain certification.
• Experience in the construction, engineering, or consulting industries is highly desirable.

Additional Strengths:

• Proven ability to handle confidential information with discretion.
• Strong analytical skills; familiarity with construction principles is a plus.

Why Join GZA?

• 100% Employee-Owned – share in the success of the company
• Comprehensive benefits package including medical, dental, and vision insurance
• 401(k) with company match, profit sharing, and performance bonuses
• Collaborative and inclusive culture with opportunities for growth
• Commitment to professional development and advancement

If you're a motivated and detail-oriented professional looking to grow your career in a supportive and employee-owned company, we encourage you to apply.

About GZA:

GZA GeoEnvironmental, Inc. is a 100% employee-owned, multi-disciplinary consulting firm providing geotechnical, environmental, ecological, water, and construction management services. At GZA, we foster a collaborative, "One Company" culture where our employees are empowered to take ownership of their careers and make meaningful contributions to the company's success.

GZA GeoEnvironmental, Inc. is an Affirmative/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, national origin, ancestry, sex, sexual orientation, gender identity, physical or mental disability, citizenship status, marital or veteran status, age or other protected status.

Note to Staffing Agencies:

GZA GeoEnvironmental, Inc. and its subsidiaries do not accept unsolicited resumes from staffing agencies, recruiting firms, or other third parties. All unsolicited resumes will be considered a gift, and GZA will not be obligated to pay a referral fee. GZA explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruiter or agency. This policy is in place to ensure we respect the relationships with our preferred vendors and avoid any potential misunderstandings.