Project Support Specialist

Job Posting Title:

Project Support Specialist

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Hiring Department:

Texas Advanced Computing Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Aug 31, 2026

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world.

The Texas Advanced Computing Center fosters a culture of innovation, passion, and fun by encouraging staff members to actively collaborate to investigate the latest technologies, team up for charities, and celebrate successes together. TACC promotes a healthy workplace by helping employees achieve balance between their personal and professional lives to increase employee engagement, job satisfaction, and overall well-being. 

If you are not sure that you’re 100% qualified, but up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

The position will coordinate planning and implementation of outreach activities and projects including communication with trainers and participants, registration, and event organization. Position is expected to continue through August 31, 2026. There is a possibility of the position extending past the projected end date which is contingent upon the availability of funding and the organization’s needs.

Responsibilities

Coordinate and Host Events

• Organize and facilitate in-person and virtual workshops, events, and courses for educators.
• Manage event creation and listings in registration systems, on the website, and in Canvas.
• Attend in person events as onsite coordinator. Duty requires travel.

Materials and Logistics Management

• Prepare and ship materials for local, state, regional, and national conferences.
• Mail materials for virtual and remote workshops to participants and facilitators.

Documentation and Payments

• Coordinate submission of documentation for generating agreements and payments.
• Track progress and completion of agreements, purchase orders, and payments.

Communication

• Liaise with participants, facilitators, vendors, and internal personnel related to events, workshops, and initiatives.

Data Management and Reporting

• Manage and enter event and participant data in the registration/database system.
• Track participant attendance and materials.
• Run reports summarizing program impact, Continuing Professional Development hours earned, and details of schools, districts, and teachers served.

Required Qualifications

• Minimum of a high school diploma plus two years of experience working in an office or customer facing role
• Experience with in-person and online workshop and event coordination and support for K-12 educators
• Experience with information needed to create and process requests for agreements, purchase orders, and payments based on UT Austin procedures and requirements
• Proficiency in working with Asana, Google collaboration tools, and Microsoft Office and ability to quickly learn how to use other communication and productivity tools.
• Highly organized with the capacity to work on multiple projects concurrently
• Capacity to manage a project with responsibilities shared across internal and external team members
• Capability to work effectively when under pressure and with tight timelines; flexibility and ability to continuously improve methods and procedures
• Ability and willingness to travel 20%-25% time (All travel costs are covered by The University of Texas at Austin, as appropriate)
• Ability and willingness