Administrative Secretary I - Criminal Listings Department, Trial Division

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.

Job Description

This staff is responsible for clerical work serving as secretary to the Chief of the Criminal Listings Department.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or all-inclusive.  Other duties may be required and assigned.

• Institutes/maintains a recordkeeping system for a variety of material requiring knowledge of departmental practices and procedures.
• Responsible for department time keeping.
• Serves in a liaison capacity when responding to correspondence from various departments or agencies.
• Answers incoming calls for requests of information, directs caller to appropriate department/agency, and addresses complaints if necessary.
• Schedules appointments and maintains calendar for the Chief of the Criminal Listings Department.
• Reads incoming correspondence, composes responses as directed, or if necessary directs to appropriate party.
• Performs secretarial functions such as maintaining office filing system, ordering supplies, preparing daily and/or monthly reports, and timekeeping.
• Update and maintain departmental records and contact information.
• Completes any projects or duties required by the Chief of the Criminal Listings Department.

MARGINAL FUNCTIONS

Performs related duties as assigned.

ENVIRONMENTAL CONDITIONS

Standard office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Strong computer skills, able understand and utilize the necessary computer technology applications to maximize office efficiency such as Microsoft Office.
• Extensive knowledge of English grammar, spelling, punctuation, and arithmetic.
• Considerable knowledge of office practices, procedures, and equipment.
• Considerable knowledge of departmental rules, regulations, procedures, functions, and the ability to apply these to work situations.
• Ability to work independently on difficult or complex tasks.
• Ability to maintain clerical records and prepare accurate reports.
• Ability to exercise good judgment, courtesy, and care when dealing with the public and managing problems.
• Ability to establish and maintain an effective working relationship with co-workers, members of the judiciary, court administrators, attorneys, and the general public.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.go