Marketing & Administrative Assistant

This is a remote position.

A non-voice virtual assistant role designed to support managers with administrative tasks, with a focus on digital marketing and sales support. This role involves daily content management, LinkedIn marketing, and customer service through email, chat, or support ticketing systems, but excludes phone or video call interactions. KPI may be based on promptness of work and consistency of daily deliverables.

Work Schedule:

• 10 hours per week initially (potential to expand to 20 hours)
  
• Primarily Mon-Fri 9am-5pm USA Eastern time preferred and flexible
  
• Daily commitment: 5-10 minutes required 7 days per week for email updates
  
• Flexible hours for remaining tasks
  
• Preferred start date: June 9, 2025
  

Primary Responsibilities

• Daily Email Management (7 days/week): Update automated morning emails using SendGrid templates through copy/paste operations
  
• LinkedIn Content Creation: Write and post daily LinkedIn content on behalf of the company (2-3 hours weekly)
  
• Sales Support: Assist with sales-related administrative tasks and documentation
  
• Customer Service: Respond to customer inquiries via online chat platforms and email
  
• General Admin: Data entry, record-keeping, and document preparation as needed
  

Secondary Responsibilities

• Prepare simple sales invoices, contracts, and other documents
  
• Update and maintain customer records, marketing lists, and databases
  
• Basic coordination with other departments on simple tasks
  
• Assist in organizing and scheduling meetings, appointments, and events
  
• Format reports and presentation templates using tools like Google Slides
  

Requirements

• LinkedIn proficiency required - significant portion of role involves LinkedIn marketing
  
• English proficiency with strong writing skills for content creation
  
• Demonstrated reliability with keen attention to detail for daily commitments
  
• Basic proficiency in Excel and other MS Office tools
  
• Quick learner with excellent attitude and ability to adapt to changing tasks
  
• Experience with online communication and collaboration tools
  
• Availability for brief daily tasks 7 days per week (just 5-10 min a day)
  

Highly Regarded Skills and Experience

• Experience with HTML-like tag structures or basic web formatting
  
• Experience with email marketing platforms (SendGrid preferred)
  
• Prior experience in digital marketing or social media management
  
• Experience working with CRM systems
  
• Prior experience in administrative or support role
  
• Familiarity with cloud storage solutions like Google Drive or Dropbox
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job