Events Program Coordinator - UT Social Work Office of Professional Development

Job Posting Title:

Events Program Coordinator - UT Social Work Office of Professional Development

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Hiring Department:

School of Social Work

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Jul 01, 2026

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Position Duration:

Expected to Continue Until Dec 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

About UT Austin: The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.

About UT Social Work: For more than 75 years, the School of Social Work at The University of Texas at Austin has led Texas in developing leaders and change makers committed to advancing society through innovative teaching, impactful scholarship and compassionate service.

Ranked as one of the nation's top 10 schools of social work for more than 20 years, UT Social Work pioneers interdisciplinary approaches to social work education. 

Learn more about UT Austin’s mission and values, leadership and strategic plan.

Benefits package: 

• 100% employer-paid basic medical coverage 

• Retirement contributions 

• Paid vacation and sick time  

• Paid holidays  

• For more Total Rewards click here

This job description may not be contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change.

Purpose

Responsible for assisting with planning, developing, and facilitating large meetings, events, and conferences for the UT Social Work Office of Professional Development “OPD”.

This position is funded by contracts and is contingent on contract renewal. It is expected but not guaranteed to be renewed beyond 12/31/27.

Responsibilities:

• Assist with event setup and manage registration processes using Cvent, Event Farm, Seminar Web, and other conference management platforms. Coordinate with the Senior Administrative Program Coordinator to develop event websites and oversee registration activities. Respond to registrant inquiries via email and phone.

• Support the coordination of events by working with planning committees, speakers, hotels, and vendors. Collaborate with the Office of Professional Development (OPD) team and stakeholders to plan and execute events. Coordinate speaker participation, including preparation and distribution of speaker agreements. Liaise with hotels and vendors to arrange catering, room setup, and other on-site logistics, and ensure timely processing of orders and billing.

• Assist in the coordination of virtual events and manage on-site registration and logistics for in-person events. Troubleshoot issues as they arise and collaborate with the Director, Senior Administrative Program Coordinator, and planning teams to ensure successful event execution.

• Prepare reports and identify opportunities for process improvement. Develop and coordinate event communications and promotional materials. Assist in the collection and analysis of evaluation data within established timelines. Maintain records, files, databases, and statistical information related to conferences and events.

• Prepares financial reports and billing for state contracts. 

• Provide administrative and operational support to the Director of the Office of Professional Development. Complete special projects and perform other duties as assigned.

Required Qual