Corporate Administrative Assistant

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve.
With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people.

We are seeking a Corporate Administrative Assistant for Pritchard CORE Engineering, LLC. in New York. This on-site position will provide support to the operations team, office administrator, clients, and vendors through a variety of tasks.

Responsibilities:
• Provides administrative support and assistance to the Operations team.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents.
• Reviews weekly time management reports received from our client locations that we support.
• Engage with the Corporate Payroll/HR Team to ensure all data elements are presented weekly.
• Assists AP with invoicing, coding, scanning and recording.
• Assists AR with payment applications.
• Assists AR with end of month processing.
• Maintains contracts documents and reviews/updates as needed.
• Orders office supplies and tracks inventory.
• Prepares presentations and budget letters.
• Performs other related office duties/tasks as assigned.

Qualification:
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office Suite, in particular Excel, with also the ability to learn new software as required.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and sometimes stressful environment.
• Extensive knowledge of office administration, clerical procedures, and record keeping systems.
• Possess a pleasant personality that is eager to learn and committed to providing results and a Team Player.
• High school diploma required.
• Associate’s degree in business administration preferred but not required.
• At least four years of related office administration experience required.

Physical Requirements:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits:
• Part-Time; On-site; Monday - Friday

Pay: $27 per hour

EEO Notice:
Pritchard Industries is an Equal Opportunity Employer and will consider all qualified applicants without regard to race, color, creed, genetic information, religion, national origin, ethnicity, gender; gender identity, sexual orientation, pregnancy, childbirth or related medical condition, age, disability, or handicap, servicemember status, relationship or association with a protected veteran, and any other category protected by Federal, state, or local law.