Entertainment Project Coordinator, Technical (Project Hire/Internal Assignment)

Job Posting Title:

Entertainment Project Coordinator, Technical (Project Hire/Internal Assignment)

Req ID:

10146349

Job Description:

About the Role & Team

Through innovative storytelling and a culture of collaboration, Disney Live Entertainment creates, produces, and delivers remarkable and engaging entertainment experiences. From the intimate to the spectacular, our work can be seen at Disney theme parks, resort hotels, cruise ships and other locations the world over. This diverse team – representing a wide variety of disciplines and talents from technical directors, writers and lighting designers to choreographers, cosmetologists, and music producers – brings magical worlds to life through technical expertise, performance excellence, incomparable ingenuity, unparalleled spectacle… and a dash of pixie dust!

The Entertainment Project Coordinator role leads efforts to integrate work across all Disney Live Entertainment teams. This role will ensure streamlined communication and process workflows through all project phases from creative development into design and production, and installation and delivery. This position provides overall integration and project leadership supporting the overall project team and provides clear communication regarding timelines and action items. The coordinator must consistently maintain a bottom-up, broad perspective across all teams to ensure that all aspects of the work are covered, and no efforts are duplicated.

If selected for this role, you will report to the Executive Entertainment Technical.

This is a Project Hire/Internal Assignment position without any guarantee of permanent placement. 

What You Will Do

• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors
• Supervise meetings and other communications and provide updates as vital to ensure accurate integration and to resolve issues in a timely manner
• Own responsibility for development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across various teams
• With the Technical Directors, provide regular communication ensuring integration of personnel, project schedules, teams for the project
• Compile, validate, and reconcile project information and project documentation in appropriate file management system
• Facilitate team discussions (brainstorming sessions, creative development sessions, design reviews, peer review sessions etc.) to align scope with budget
• Prepare and participate in presentations to executive management regarding project status and requirements, using judgement and discretion to drive content
• Keep all project update tools in sync and up to date such as dashboards, online forms, and project status notes
• Assist in the process of hiring outside vendors and the professional bid package preparation with Project Team and Sourcing and Procurement
• Maintain and update project travel log, travel authorizations, travel communication and itineraries
• Assist in design reviews including auditing of past resolutions and compilation of team comments
• Support proof of concept and mockup efforts for technical project elements

Required Qualifications & Skills

• 2+ years related experience - leadership experience, film/theater production, immersive experiences, or other Disney/Themed Entertainment projects (Internships will be considered)
• Highly organized self-starter with excellent verbal and written communications skills
• Strong interpersonal skills and the ability to deliver under tight turnarounds
• Willingness to learn about technological trends that arise in the evolving Live Entertainment and Immersive Experience landscape
• Ability to give and take direction, adapt to change, establish relationships and work in a team environment
• Ability to work through issues and guide team members with problem-solving
• Ability to maintain excellent client relationship skills and interpersonal skills
• Proficient in the Microsoft Office Suite (Outlook, PowerPoint, Excel)
• Must be available and willing to work occasional extended hours as needed, including weekends and holidays

Preferred Qualifications

• Knowledge of Adobe Creative Suite products like Photoshop, InDesign, Illustrator is a plus
• Knowledge of AutoCAD, Revit, and/or other Computer Aided Design/Drafting Software
• Knowledge and a strong curiosity about the Live Entertainment and/or Theater, Themed Entertainment, and Immersive Experiences
• Experience in Technical Direction, Audio, Lighting, Video, Or Show Control
• Ability to read design dr