Executive Assistant - Support Services South Africa Support Centre

Be Who You Are. Love What You Do.

We’re an Aussie brand with our feet on the ground and our heart in our people.

Bringing you a brand new opportunity in our Support Services  - South Africa Support Centre Team.

Benefits             

Competitive base salary

Local and Global career growth – progress your career across our 7 Brands within the Group

50% off Cotton On Group Brands | Cotton On, Cotton On Body, Cotton On Kids, Rubi Shoes, Typo, Factorie and Supre

Wellness support 24/7 – mental health, relationships, family + more

Discounts for you and your family - medical, financial + more

Key Responsibilities 

Country Management Support

• Plan and organise travel both international and local for the Country Manager and their direct report (SLT) and manage the travel budgeted for the FY

• Update and manage milestones on the Africa calendar (Country)

• Manage team engagement activities, monthly/quarterly teas, SLT’s birthdays, Cuppas, FY milestones and achievements

• Manage the Countries expenses, including work credit cards spend & investigate any discrepancies

• Plan & execute conferences including brand conferences, working on concepts, engagement packs, décor, set up, speakers, content and presentations

Scheduling and Coordination

• Manage the Country Manager’s schedule, including scheduling meetings, appointments, and travel arrangements.

• Manage the calendar

Communication

• Handle email, phone calls, and correspondence on behalf of the Country Manager.

• Serve as a liaison between the Country Manager, SLT’s/ direct reports, clients, and external partners.

• Excellent communication, interpersonal and organizational skills

Administrative Support

• Provide administrative support, including reports, and presentations.

• Manage schedule, coordinate travel, prepare documents, and handle correspondence

 Meeting Preparation

• Prepare materials and agendas for meetings, and take minutes as needed.

• Arrange meals or refreshments depending on the length of the meetings

Travel Arrangements

• Coordinate travel arrangements both local and international, including booking flights, hotels, VISA’s and rental cars.

Expense and Budget Management 

     - Manage the Country Manager’s and SLT's expenses, including tracking and reconciling expenses.

Facilitate Cross Brand Coordination and Project Execution

   - Ensure alignment between teams, track progress on key initiatives and eliminate bottlenecks to keep projects moving smoothly to meet deadlines.

Qualifications, Skills and Experience

Experience

• 2-5 years of experience as an executive assistant or in a similar role.

• Industry Experience - Experience working in a similar industry or with a similar executive team.

Communication Skills

• Excellent communication, interpersonal, and organizational skills.

Technical Skills

• Proficiency in Microsoft Office, Google Suite, or other productivity tools like Youhub and RMS.

• Advanced Technical Skills - Proficiency in specialized software or systems relevant to the role

Discretion and Confidentiality

• Ability to maintain confidentiality and handle sensitive information with discretion.

• Maintain strict confidentiality and exercises sound judgment in managing private, high-level matters

Problem-Solving

• Strong problem-solving and analytical skills.

• Leadership Skills - Experience leading or supporting teams or mentoring junior staff members.

• Anticipate and resolve issues,