At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.  

Reimagine What’s Possible 

Here at Air Products, we help our customers become more productive, energy efficient, and sustainable. With approximately 23,000 employees and operations in 50 countries, we serve customers across a variety of industries (over 30!) from food and beverage to medical, energy, and transportation

We are seeking an experienced Administrative Assistant for our Granite City Distribution facility located at 35 Northgate Industrial Dr. In Granite City, IL. This facility distributes oxygen, nitrogen, and argon and employs a fleet of drivers, vehicle mechanics, operators, and site leadership.

In this role, you will report to the Distribution Terminal Manager and perform a wide broad range of administrative duties, supporting managers, supervisor(s), drivers, operators, visiting engineers, EH&S support personnel, etc.

What's In It for You:

At Air Products we foster a culture of inclusion where every voice is heard, and everyone feels they belong and matter. Additionally, we offer competitive pay and great benefits for our employees. Check out some of our benefits below!

• Affordable Medical, Dental and Vision Insurance (day 1 of employment)

• 401k with 100% vested company core and match

• Annual Bonuses

• Paid Vacation, holidays + sick time

• Paid Parental leave (8 weeks for both parents)

• Backup Child and Adult Care benefit

• Adoption assistance

• Flexible spending accounts and (medical, dependent daycare)

• Life Insurance (AD&D- Paid for by Air Products), Supplemental AD&D

• Legal Plan & Identity theft coverage

• EAP (Employee Assistance Program)

• Many more supplemental benefits available

Key Responsibilities:

• Provide general administrative support to the site including operations, distribution, and management team.

• Receive and screen all inbound telephone calls, e-mails, and visitors to the terminal office; refer and/or redirect calls, e-mails, or visitors as applicable.

• Assist with distribution documentation associated with product deliveries, trip closings log review, and processing non-trip shippers, and assisting Contract carriers.

• Payroll verification and entry into payroll system.

• Assist in editing DOT logs, audit Driver logs, and maintain/update Driver records

• Assist personnel in the preparation of training sessions, safety meetings, social events, plant outages, and other meetings – make copies, locate and prepare materials, coordinate/arrange meeting facilities, etc. Follow up after meetings to complete associated data entry and filing.

• Participate in plant and regional committees in an administrative support role (i.e. Environmental, Health & Safety Training, Employee Recognition, etc.).

• Pick up, receive and distribute plant incoming and outgoing mail, and handle incoming/outgoing couriers.

• Responsible for operation of office equipment including fax machines, printers, scanners, projectors, etc.

• Order and maintain office and Driver supplies. Point of contact for the facility services, such as housekeeping and grounds keeping.

• Maintain filing of EH&S, and other regulated documents and participate in related audits.

• Maintain plant/terminal data files, purchasing files, plant manuals, check-sheets, logs, operating procedures and other process safety information for the plant/terminal.

• Work with IT support personnel to coordinate phone, computer, and related activities.

• Participate in quality audits and environmental, health and safety audits as needed.

• Work in SAP to create requisitions and receive goods and services.

• Work with purchasing to resolve purchase order quality and payment problems with suppliers and contractors in a timely manner. Arrange for payment of locally controlled supplier invoices.

• Arrange for material to go back to suppliers for exchange, repair, over shipments, etc. Includes coordinating customs paperwork.

• Resolve invoice discrepancies.

• Assist with spare parts (consumables) activities including spare parts inventory management and change orders.

• Coordinate statements and enter expense reports.