Routine Maintenance Planner

Entity:

Production & Operations

Job Family Group:

Operations Group

Job Description:

Located at bp’s Whiting Clean Energy Facility in Whiting, Indiana, the Refining Routine Maintenance Planner is responsible for processing quality work orders, producing work packs, following the Work Management standard, and ensuring all plans follow safety and reliability protocols. This role is responsible for planning routine maintenance work order tasks by clearly identifying the work needed by craft and contractors, access, equipment, and materials to complete the job safely and efficiently. This position reports to the Planning Team Lead and safely improves work force productivity and work quality by anticipating and eliminating potential delays through the planning of labor, specialty tools, parts, and materials

Accountabilities

Health, Safety, Environmental + Carbon:

• Responsible for health, safety, and environmental performance to achieve the goal of no accidents, no harm to people and no harm to the environment
• Supports the implementation of safety improvement recommendations
• Achieves and adheres to HSE+C goals and policies

RACI - Responsibilities and Accountabilities:

• Backfill for Maintenance Supervisor as required
• Prepare and develop job packages that include HSSE procedures/documents, shop papers, bills of materials (BoM), drawings, pictures, QA/QC information and technical procedures/documents based on the job and workscope. Develop and maintain a job package library of Maintenance Order (MO) plans within a computerized maintenance management system
• Efficiently maintain a daily date-driven backlog in support of all compliance and safety goals (IWR / BWON). Clean up and prioritize date-driven work
• Work with the Asset Team to identify the need for a L2 HITRA and make requests for supporting documentation for the L2 process to proceed
• Manage the backlog of MOs per the Asset Team within a computerized maintenance management system (ex. SAP)
• Generate requisitions for specialty tools, rentals, materials, or contractor services required to support execution of work in the field
• Responsible for conducting job site and field walk-downs for the work
• Review work requests prioritized by the Asset and create detailed plans that include safety hazards, safety controls, job tasks, cost estimates, number and type of crafts, labor hours estimates, BoM, specialty tools, equipment, specialty contractors, services, transportation equipment, etc.
• Create task lists for repeatable work and add to the MO. Coordinate with Execution if task list edits are required
• Perform job / site survey
• Determine if SME is needed to assist with plan
• Determine whether pre-defined Task List can be used
• Assign task list to maintenance order
• Enter or update Operations on the plan
• Determine if materials or services are needed
• Search for spare parts (BOM)
• Work with Engineering on spare part (BOM) changes
• If available, search catalog for material / service
• Determine if material / service to be added to catalog or amended / Planner may request for technical approval so it can be added to the catalog prior to use or for future use (Engineering will determine if item to be included in BOM)
• Determine if material needs technical approval
• Enter long text material/service on plan
• Update Operation to accommodate service
• Determine type of service
• Enter Service Limit on plan
• Enter material required for the MO. Be conscious of material lead times and how they affect the Basic Dates
• Identify L2RA / Isolation Plan (if needed)
• Release the finalized plan
• Purchase requirements approved
• Cancel MOs – through verification of work completion or as directed

Meetings and Operating Rhythm:

• Daily Control of Work meeting (optional attendance)
• Daily UHM Meeting– with a validate meeting - Led by the AC and supported by the Planner
• Weekly Planning Prioritization meeting led by Planner / Provide performance spreadsheet to the asset team weekly to show progress (use SAP as able)
• Weekly Scheduling Meeting - Led by Scheduler and supported by Planner
• Weekly Commitment combined with Lookback meeting - Led by Scheduler and Planner is optional
• Monthly Planning Backlog Review led by the Planner with the Asset Team providing updates

Requirements

• Experience or a formal education within the industrial (energy sector) maintenance and/or construction.
• Proven history demonstrating strong attention to detail
• Proficient using SAP or other CMMS and Microsoft Office
• Str