HR Onboarding Specialist

Description

The HR Onboarding Specialist will manage the day-to-day onboarding function for the company as well as key initiatives and projects. 

Overall, this role has accountability for providing a high level of service, supporting recruitment and leading onboarding activities. The role will work closely with departments to ensure a high level of satisfaction and positive experience. This position requires an extremely detail orientated person with significant knowledge of HR operations, including state and federal regulations. 

Requirements

Essential Job Functions :

• Manages all new hires and all employee/organization changes within the HRIS system Leads the post-offer process and onboarding process including but not limited to: background checks, pre-employment paperwork, verifications, reference checks, I9's, gathering new employee data and all hiring tasks Leads the new hire orientation facilitation for new hires and coordinates activities across multiple departments 
• Provide support and training to Hiring Managers for all onboarding and new hire related requests/questions 
• Assists with maintaining talent acquisition tools and technology 
• Develops, documents and optimizes the end-to-end process for Onboarding 
• Evaluates all pre-employment standards for new hire candidates for compliance to the pre-employment matrix 
• Maintains and organize HR information including employee personnel files Respond to candidate questions regarding application status, system troubleshooting, employee referral status and other general questions 
• Responsible for ensuring ongoing compliance with the overall I-9, E-verify, and E-Screen process, as required. 
• Develops, runs and delivers various reports as requested by the HR team. 
• Develops, maintains and optimizes the KPIs for time to clear and time to hire candidates  

Education/Qualifications:

• Bachelor's degree preferred or equivalent experience in human resources
• 3+ Years of experience in recruiting or onboarding
• Bilingual Required
• Prior experience working with HRIS systems
• Prior experience managing 3rd party vendors
• M&A experience preferred
• Demonstrated compliance with federal and state regulations
• Excellent analytical skills with strong attention to detail
• Ability to organize and disseminate information efficiently. 
• Multi-task in a fast-paced environment utilizing strong time management and prioritization skills
• Ability to make sound decisions independently on hiring practices
• Interact professionally with all levels of employees, customers, and vendors
• Effective written and verbal communication skills needed to work effectively across departments and with external parties
• Ability to handle confidential matters requiring discretion and sound judgment
• Ability to problem solve and drive for solutions including solutions that require sound change management strategies
• Intermediate knowledge of MS office application skills (Word, Excel, PP, Visio and Outlook)