Executive Administrative Assistant

Building the people that build the world.

With platforms in HVAC and Detection and Measurement, SPX Technologies builds innovative solutions that enable a safer, more efficient, sustainable world.  Through our RiSE talent development framework, we Reach, Identify, Strengthen, and Engage our employees to support them in their continued development.  We’re a global company of problem solvers, collaborators, and innovators, and our businesses build solutions that impact the world. 

 

As part of HVAC Cooling, SPX Cooling Technologies is a leader in high quality industrial HVAC equipment used to cool large facilities like hospitals, data centers, and power plants.   With cooling towers, fans, and refrigeration units, companies rely on brands like Marley, Recold, and SGS to provide comfort and mission critical and industrial cooling solutions.

 

How you will make an Impact (Job Summary)

This position’s primary purpose is to ensure administrative needs are met and provide superior support to the VPGM, commercial – HVAC, global Engineering, global Operations and global Product Management leaders in the Cooling business.  This role is responsible for planning and handling the logistics associated with various meetings and events, both on and off-site. Other responsibilities include coordinating visitors’ arrivals, rep visits, all plant and cave tours, making travel arrangements, maintaining calendars, and processing expense reports and invoices. Success in this role requires enthusiasm, confidentiality, a strong sense of urgency, and the ability to prioritize tasks. This role must collaborate with all levels of management, handle confidential information with integrity and proactively anticipate and meet executives’ needs in support of strategic business initiatives.

 

What you can expect in this role (Job Responsibilities)

While each day brings new opportunities at SPX, your core responsibilities will be:

• Provide administrative support to the The Cooling Products team: VPGM, commercial, global Engineering, VP of HR and global Product Management leaders including meetings, travel, expenses and document creation
• Manage calendar of VP & GM, Commercial – Cooling, and VP of HR,. This includes prioritizing and making decisions on meeting placement.
• Plan and coordinate meetings in the Overland Park location and off-site
• Coordinate all Plant and Cave tours, including arranging or assisting in finding someone to lead the Plant tour.
• Plan events, coordinating the efforts of multiple parties internally and externally
• Coordinate customer visits and facility tours
• Manage travel for executives, process expense reports and invoices
• Manage interviews and candidate travel as needed
• Facilitate onboarding processes for new hires
• Create onboarding agendas for new hires within your team (engineering, sales, project mgmt., marketing, product mgmt., sourcing)
• Order office supplies for Exec area, Sourcing, Project Mgmt, Engineering, Aftermarket as requested.
• Maintain conference rooms, lunches, including stocking executive kitchen
• Develop various presentations and reports as requested
• Collaborate with and back up other Executive Administrative Assistant
• Prepare invitation letters for clients, employees or reps visiting from outside the country.
• Order lunch for the different departments in the building holding larger lunch meetings or celebrations (retirement, end of quarter, etc)
• Assist employees in the building needing a travel visa for travel outside the country (ie: China, Middle East, any country that requires visas.) 
• Creating FedX labels for employees in the building (business reasons only)
• Assist employees in the building with passport renewals, or acquiring a new passport
• Employees in the building needing literature, white papers, office supplies, publications, payment for offsite training, etc. will come to you (for your Purchasing Card) Travel cards are not accepted for these things.
• Handle highly confidential information with sensitivity

 

What we are looking for (Required/Ideal Experience, Skills, Education)

We each bring something to the table, and we are looking for someone who has:

EDUCATION/EXPERIENCE

• High school degree required
• 3 years of administrative experience required

CERTIFICATION/OTHER SKILLS AND ABILITIES

• Flexibility to work overtime based on business needs
• Strong attention to detail in all assignments and tasks
• Ability to achieve consensus and maintain professionalism
• Proficiency in Microsoft Office applications, particularly Excel and PowerPoint

 

How we live our culture

Our culture is at the center of what we