Executive Administrative Assistant

Alternate Locations: Radnor, PA (Pennsylvania)

 

 Work Arrangement:

Hybrid : Employee will work 3 days a week in a Lincoln office

 

Relocation assistance:  is not available for this opportunity.

 

Requisition #: 75435

 

The Role at a Glance

The Executive Admin Assistant, Administrative Services position will perform and deliver on routine and progressively more non-routine assignments for their assigned areas of responsibility independently in accordance with established procedures and guidelines. They will provide a full range of administrative support for assigned Senior Management Committee (SMC) or Corporate Leadership Group (CLG).

What you'll be doing

• Communicating and/or coordinating assigned SMC/CLG member(s) instructions and/or desires with various departments and/or internal/external stakeholders
• Furnishing and obtaining information from other SMC/CLG members and/or external stakeholders which may be confidential in nature
• Preparing assigned SMC/CLG members for meetings by creating, gather, and/or organizing material, identifying key questions to be prepared to answer and preparing reference material in an effective structure
• Preparing correspondence, memorandum, and documents, which may be confidential in nature for the SMC/CLG member(s) review and approval
• Preparing complex reports and presentations including preparing special reports through conducting research to add value to material and/or gathering and summarizing information and/or data
• Proofreading complex documents, presentations, and reports for grammatical and typographical errors
• Receiving and screening telephone calls, letters, and/or visitors for the assigned SMC/CLG member(s) including, answering routine questions, obtaining and furnishing information to save SMC/CLG member(s) time
• Greeting and directing SMC/CLG member’s visitors and acting as primary resource for internal and external contacts, facilitating a professional image of LFG
• Managing assigned SMC/CLG member(s) calendar and schedule meetings, conferences, and appointments including managing availability and commitments to ensure clear priorities and optimum use of time
• Arranging and coordinating assigned SMC/CLG member(s) travel including preparing itineraries
• Planning, organizing, and facilitating special projects requested by assigned SMC/CLG members
• Planning and coordinating special events as needed
• Organizing and maintaining assigned SMC/CLG member(s) correspondence and records, following up on pending matters as needed
• Sorting, reviewing, and distributing assigned SMC/CLG member(s) mail
• Entering assigned SMC/CLG member(s) expenses reports into appropriate systems
• Processing invoices for prompt payment as needed
• Ordering supplies and coordinating routine maintenance and repairs to office equipment as needed
• Providing coverage for corporate reception during lunch or paid time off (PTO) as needed

What we’re looking for

• High School diploma or GED or minimum associate degree in lieu of required experience
• 3 - 5+ years of clerical and/or administrative support experience in a complex corporate environment supporting senior and/or executive management aligned with the responsibilities for this position
• Demonstrates strong written and verbal communication skills
• Ability to work with others in a team environment
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated solid relationship management skills with internal and/or external clients (e.g. management, peers, colleagues, customers).
• Demonstrates strong interpersonal skills with a collaborative style

Application Deadline

Applications for this position will be accepted through December 31, 2025, subject to earlier closure due to applicant volume.

 

What’s it like to work here?

At Lincoln Financial, we love what we do. We make meaningful contributions each and every day to empower our customers to take charge of their lives. Working alongside dedicated and talented colleagues, we build fulfilling careers and stronger communities through a company that values our unique perspectives, insights and contributions and invests in programs that empower each of us to take charge of our own future. 

 

What’s in it for you:

• Clearly defined career tracks and job levels, along with associated behaviors for each of Lincoln's core values and leadership attributes

• Leadership development and virtual training opportunities

• PTO/p