Senior Business Operations Manager

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Job Title:

Senior Business Operations Manager

Department:

Arts and Sciences | Chemistry and Biochemistry Administration

The Senior Business Operations Manager is responsible for the cross-functional strategic management of resources for the Department of Chemistry and Biochemistry including but not limited to budget, financial operations, business operations, human capital, facilities, systems, and communication. This role ensures alignment between unit strategy and business resources, impacting both short-term and long-term (multi-year) results for the Department of Chemistry and Biochemistry and the College of Arts and Sciences.

Key Responsibilities:

• Financial Leadership:
  The Senior Business Operations Manager manages a large, complex university budget for the Department of Chemistry and Biochemistry including general funds, earnings operations, donor funds, and research awards. Manages departmental financial operations including strategic budget planning, financial forecasting, allocation of resources, projections of revenue and expense, purchasing and supply management, financial reporting, and trend analysis. Ensures sound financial management through effective budgeting, forecasting, and regular financial reporting. Serves as a Cost Center Manager, advises faculty, staff, and students on policies and procedures, and ensures reconciliation of departmental ledgers. Implements university and financial policies, approves transactions, and may serve as a liaison for external grants. Ensures compliance with internal control structures including segregation of duties, mandatory approvals, and required reconciliations.

• Strategic and Operational Planning:
  Develops, implements, and oversees business planning initiatives to ensure administrative operations function effectively and efficiently. Advises and collaborates with the Department Chair and Vice Chairs to identify and advance strategic planning initiatives and make data-informed decisions.

• Organizational Effectiveness:
  Identifies opportunities for organizational improvement and leads change management initiatives to enhance the service and support functions of the department. Proactively identifies and resolves operational issues.

• Leadership and Supervision:
  Hires, trains, supervises, and evaluates staff supporting functions including financial operations and administrative assistance. Provides leadership and team building to create a high-performing work culture that leverages staff competencies and promotes accountability, goal setting, and mentoring.

• Human Capital and Workforce Planning:
  Collaborates with HR on workforce planning, oversees onboarding for new hires, and ensures appropriate staffing levels, including Lecturers and Graduate Associates each semester. Collaborates with HR Business Partner and Consultant on a regular basis on unit talent, employee relations, and other human resources activities.

• Stakeholder Engagement:
  Frequently interacts with faculty leaders, managers, and stakeholders concerning budgets, projects, and operational decisions. Manages relationships within the organization and, at times, with external institutions or community organizations.

• College Collaboration:
  On behalf of the college: oversees, monitors, and directs assigned staff across the college. Collaborates with other business operations leaders in the College of Arts and Sci