Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

CTE, Program Project Specialist I

Job Location:

Career and Technical Education (CTE) Section
Phoenix Location 

Posting Details:

Salary: $47,000 - $50,000 

Grade: 18

Closing Date: 06/24/25

Job Summary:

• Perform specialized work in the area creating, managing databases, and reports related to FCCLA and Family Consumer Sciences (FCS) and Education and Training (ET) Program Specialist.
• Occasional in-state and rare out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

 

Job Duties:

• Compile programmatic data reports to meet requested need of the FCCLA State Adviser and/or FCS and ET
• Maintain and coordinate with website administrator to ensure the FCCLA web page is updated and posted in a timely manner
• Maintain and update the FCCLA membership portal and create statistical reports
• Update and maintain guidelines materials
• Perform administrative duties that support the FCCLA State Advisor; FCCLA activities, FCS, and ET program specialist, inclusive of, but not limited to phone management, email, and schedule assistance, maintaining records, generating reports, etc.
• Assist the planning and coordination of meetings and conferences, including travel policies and procedures, printing policies and procedures
• Develop, implement, and manage a procedure for identifying need, ordering, disseminating, storing, and keeping constant inventory of supplies for FCS and ET education and the FCCLA State Advisor
• Conduct necessary research to answer investigative inquires to internal and external customers
• Develop procedures as directed and/or needed for FCCLA in cooperation with CTE unit Deputy Associate Superintendent (DAS), Supervisor, FCCLA State Advisor, and FCS and ET education
• Provide project management support in travel, procurement, federal and state reporting, database management and research for FCS and ET education and FCCLA State Advisor
• Coordinate long range planning efforts for trainings, events, and sessions for the FCS and ET education and the FCCLA State Advisor
• Provide support for FCCLA and FCS and ET education meetings by scheduling rooms and taking minutes to ensure that the proper information is documented and distributed
• Prepare materials, maintain database, and distribute PD certificates for all FCCLA and FCS and ET workshops and events

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
• Letter and memo composition
• Common mathematical calculations utilized in spreadsheets/data analysis
• English grammar and punctuation
• Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date

Skills in:
• Written and verbal communication skills for a business environment
• Web-based communication
• Organizing, implementing and coordinating multiple activities at the same time
• Note taking and interpretation of notes
• Proofreading
• Word processing, data management, and document preparation (graphics, publishing, and presentation programs)
• Strong mathematical and data analysis abilities with a high attention to detail
• Positive work environment
• Advanced skills in using Microsoft Outlook, Word, PowerPoint, and Excel.

Ability to:
• Establish and maintain effective working relationships
• Plan coordinate, analyze and establish priorities
• Develop effective operating procedures
• Organize, implement and coordinate multiple projects simultaneously
• Analyze data within associated reports
• Follow supervisory instructions
• Work independently
• To do detail-oriented work
• Work in a team and contribute to the outcomes

Selective Preference(s):

• Preference will be given to those applicants with knowledge of Career and Technical Education rules, regulations, operating and monitoring procedures.

Pre-Employment Requirements:

Applicants must have a valid Arizo