Administrative Support Assistant - English & Philosophy

Job Summary

Under the general supervision of the English Department Chair and with lead direction collaboratively provided by the Philosophy Department Chair, the English Department’s Administrative Support Coordinator II and the Philosophy Department’s Administrative Support Coordinator I, this position provides general clerical support for the department chair and faculty of both the English and Philosophy Departments. The position is responsible for providing information and support for administration, faculty, students, parents, and the general public regarding the departments’ programs. The position serves as front office receptionist and provides a full range of clerical support for the faculty, the department chair, and the Administrative Support Coordinator for two academic departments. The joint assignment is evenly split between the two departments at 50%, or 20 hours per week working for each department.

Department Summary

The English Department, in the College of Liberal Arts, is one of the largest academic units within the University.  The department offers BA and MA degrees in English, an English minor, a Linguistics minor, and certificates in Teaching English as a Second Language and Technical and Professional Communication.  The department has approximately 300 English majors and offers many courses to satisfy the General Education and Breadth requirements for all Cal Poly students.  The department is comprised of a department chair, 22 tenure-stream faculty, and approximately 40 lecturer faculty and teaching associates, with clerical/administrative support being provided by 12/12 Administrative Support Coordinator II (ASCII), a 12/12 Administrative Support Coordinator I (ASCI), and a 10/12 Administrative Support Assistant (ASAII).

The Philosophy Department, in the College of Liberal Arts, is a major academic unit with 130 undergraduate majors and 50 Philosophy minors. The department houses the Religious Studies minor with a roster of 25 students. The Philosophy Department offers many General Education courses. The department is comprised of a department chair, 15 tenure-stream faculty, and 17 lecturers, with administrative support provided by an 11/12 Administrative Support Coordinator I (ASCI).

Key Qualifications

• General working knowledge of, or ability to quickly learn, applicable university infrastructure, policies, and procedures.
• Thorough knowledge of office methods, procedures, and practices.
• Ability to learn, interpret independently, and apply a variety of complex policies and procedures. Ability to identify deviations from applicable policies.
• Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.
• Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.

Education and Experience

High school diploma or its equivalent. Type 45 wpm.  Three years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary and Benefits

Anticipated Hiring Range: $3,067 - $3,871 monthly

This position is paid under the 10/12 pay plan, where the salary for 10 months is distributed over 12 months. The salary will be received every month. The incumbent will have two months off every year (with pay, benefits, and vacation/sick leave accrual continuing through the month off).  The two months off will be July and August.

Classification Range: $3,067 - $4,514 monthly

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our