EXECUTIVE ASSISTANT ADMIN

At Nox Group, we are dedicated to humanizing construction! Our enterprise owns and operates Corbins, RMCI, Nox Innovations, and Construction Labels. Our teammates, partners, and customers can expect that we genuinely care to serve them and look out for their best interests. As one of the fastest-growing industrial construction enterprises in the US and an industry leader in data centers, manufacturing, semiconductor, and water/wastewater treatment facilities, we continually look for people who are excited about personal growth and can contribute to our mission of being empowered thought leaders boldly changing the construction industry. 

The Executive Assistant Admin will provide day-to-day administrative and operational support to the Field Operations team. This position will serve as a key partner to the Executive Assistant and Field Operations leadership, ensuring that critical functions are executed smoothly and timely. This role enables enterprise alignment, improved task management, and enhanced team responsiveness.

Responsibilities

Administrative & Operational Support

• Prepare, code, and submit expense reports for field personnel
• Manage weekly timecard submissions and routing for approval
• Coordinate team meetings, offsite events, jobsite visits, and catering logistics
• Handle administrative follow-ups and ensure ARs are tracked and completed
• Maintain department-wide Bridgit Bench updates and trackers
• Assist in preparing department status updates and reports

Calendar Management & Communication

• Support scheduling for recurring team meetings and multi-department coordination
• Track and follow up on action items owed to SVPs, VPs, and Directors
• Maintain a clear line of communication between field leaders and executive assistant
• Coordinate with leaders to ensure timely updates, meeting preps, and documentation

Travel & Relocation

• Book flights, hotels, rental cars, and other travel accommodations for field operations personnel
• Track relocation needs and logistics for jobsite moves and new deployments
• Support travel changes and adjustments with oversight from Bridget
• Ensure accuracy in itineraries and confirmation details

Onboarding & Personnel Support

• Coordinate logistics for new hires: IT, trucks, badges, site access, and welcome packets
• Maintain and update onboarding trackers and checklists
• Communicate team member changes including transfers, promotions, or new reporting lines
• Partner with EA team to deliver seamless transitions for field employees

General Executive Assistant Tasks

• Draft and proofread correspondence and meeting notes
• Maintain digital and paper filing systems
• Provide back-up administrative support to Executive Assistant
• Assist in maintaining department documentation and SOPs

Education & Certifications

• Entry-level candidate with 1–2 years of general office or admin experience preferred but not mandatory
• High School Diploma

Safety Level
This is a safety sensitive position and all applicable policies including drug test and background check will apply.

It has been and continues to be the long-standing policy of any Nox Group operating company to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, or genetics. In addition to federal law requirements, Nox Group and all of its subsidiaries comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.