Immigration Legal Administrative Assistant

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Immigration Legal Administrative Assistant

Department: Immigration

Reports To: Office Manager

FLSA: Non-Exempt

POSITION SUMMARY:

The Immigration Legal Administrative Assistant provides administrative and legal support to attorneys and paralegals within the Firm’s Immigration Practice Group. This role supports the efficient management of business immigration matters by preparing and formatting legal documents, coordinating case-related activities, maintaining accurate files and deadlines, communicating with clients, and assisting with billing and general administrative processes.

The Immigration Legal Administrative Assistant works with sensitive personal and employment information and must exercise sound judgment, maintain confidentiality, and demonstrate exceptional attention to detail. This position requires strong organizational skills and the ability to manage multiple matters, deadlines, and client requests in a fast-paced legal environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Immigration Matter & Document Support

• Prepare, proofread, revise, and format correspondence, immigration forms, support letters, petitions, applications, exhibits, and other legal documents under the direction of attorneys and paralegals.
• Assist with assembling and organizing immigration petition and application packages for filing with government agencies.
• Review documents for completeness, formatting, consistency, and required signatures before submission.
• Prepare electronic and physical copies of filings and supporting documentation.
• Assist with obtaining and organizing client and beneficiary documentation, including employment, education, identity, and travel records.
• Monitor the return of signature pages, questionnaires, and supporting documents and provide appropriate follow-up.
• Support requests for certified copies, translations, evaluations, and other case-related documentation.

Case Management & Deadline Coordination

• Open new matters, submit conflict-of-interest requests, and prepare client intake documentation.
• Maintain case information, status updates, deadlines, and key dates within the Firm’s immigration case management and calendaring systems.
• Track filing deadlines, expiration dates, response dates, interview appointments, biometrics appointments, and other case milestones.
• Review government-issued notices and route them promptly to the appropriate attorney, paralegal, client, or beneficiary.
• Assist with monitoring receipt notices, approval notices, requests for e