HR Documentation Specialist (Contract)

Country USA State Texas City HOUSTON Workplace location HOUSTON-LOUISIANA STREET(USA) Employer company TotalEnergies American Services, Inc. Domain Human Resources Type of contract Fixed term position Experience Less than 3 years

Context & Environment

About TotalEnergies

At TotalEnergies we are committed to balancing flexibility while fostering strong relationships among our team members. This role allows collaboration with our dynamic team in the office 5 days per week. This position is located in our Houston, TX office. 

 

What We Provide

TotalEnergies celebrates diversity and is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, protected veteran status, disability status or any other category protected under applicable federal, state or local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

TotalEnergies believes that diversity and inclusion among our teammates is critical to our success as a global company, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool.

 

International Consideration 

*TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

 

Activities

The HR Documentation Specialist plays a key role in our digital transformation initiatives. This position focuses on managing the archival of paper Form I-9s into the LawLogix system, ensuring our employment eligibility records are securely stored in the same location and readily accessible for audits and compliance reviews.

Key Responsibilities Include:

• Archive Form I-9 Documents: Upload scanned copies of paper Form I-9s into LawLogix (Equifax) as archival records, ensuring each form is properly labeled, indexed, and linked to the correct employee profile.
• Monitor I-9 Compliance: Review electronic and archival I-9 records for accuracy and completeness. Identify and escalate any issues flagged by LawLog