HR Coordinator

Position Title:

HR Coordinator

 

Pay Rate:

$52,100 - $69,500

 

Category/Shift:

Salaried / Non-Exempt - Full-Time

 

Physical Location:

Aurora Box

4160 Campus Drive

Aurora, IL 60504

 

The Job You Will Perform:

• Supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to the Site Manager with functional reporting to the Human Resource Business Partner.
• Coordinates selection processes for hourly roles and leads orientation and onboarding activities for new hires.
• Involved in outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files. 
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files.
• Maintains logs for disciplinary action, training, vacation, etc.  Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with SAP and the plant hourly payroll system.  Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Hands on support with implementation of new HRIS system to go live 2026 and 2027
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Working knowledge of all benefits for hourly and salaried employees. 
• Processes all unemployment-related claims; may participate in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Region Human Resource Manager, HR Business Partner and company or community resources in maintaining a highly engaged, non-union work environment.
• May perform additional duties as assigned to support payroll, and related administrative duties in support of plant operations.
• Coordinate facility functions including employee recognition, service awards, safety, and holiday-related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

 

The Qualifications, Skills and Knowledge You Will Bring:

• Minimum of three years general administrative human resources experience.  College degree in Human Resources or related field highly desirable; PHR or SHRM-CP certification strongly preferred.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications. 
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Experience with SAP strongly desired.  Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel.  Demonstrated ability to learn new software programs or databases quickly. 
• Prior wo