Executive Assistant

The Executive Assistant serves a critical role in the business by providing administrative support to key executives and senior leadership with scheduling, organization, daily logistics and administrative tasks. 

Responsibilities

• Provide operational and logistical support to senior leadership and department

• Manage a busy calendar, interacting with both internal and external executives and assistants to coordinate a variety of complex meetings 

• Review and summarize documents and deliver timely reports as required 

• Prioritize and manage multiple projects simultaneously 

• Organize all travel needs and prepare detailed travel itineraries 

• Provide phone coverage, meticulously record messages, and alert leadership of emails and phone calls as necessary

• Prepare and process senior leaders’ expense reports  

• Maintain accurate documentation and filing systems 

• Provide support to other members of the department's team as needed

Basic Qualifications

• Experience supporting senior leadership and/or department in administrative capacity

• Demonstrated ability to 'think on your feet' and solve problems

• Personal confidence and a passion for customer service

• Can-do attitude with superior organizational skills and accuracy

• Ability to maintain confidentiality in all aspects of job responsibilities

• Clear and concise written and verbal communication skills 

• Ability to juggle multiple competing priorities under deadlines

• Must be advanced in Microsoft Office applications

• Work overtime to meet business requirements, as needed