Executive Assistant – Chief Transformation Office and Sr Vice President, Food Safety & Quality

Since 1869 we've connected people through food they love. We’re proud to be stewards of amazing brands that people trust. Our portfolio includes the iconic Campbell’s brand, as well as Michael Angelo’s, noosa, Pace, Pacific Foods, Prego, Rao’s Homemade, Swanson, and V8. In our Snacks division, we have brands like Cape Cod, Goldfish, Kettle Brand, Lance, Late July, Pepperidge Farm, Snack Factory, and Snyder’s of Hanover. 

Here, you will make a difference every day. You will be supported to build a rewarding career with opportunities to grow, innovate and inspire. Make history with us.

Why Campbell’s…

• Benefits begin on day one and include medical, dental, short and long-term disability, AD&D, and life insurance (for individual, families, and domestic partners).
• Employees are eligible for our matching 401(k) plan and can enroll on the first day of employment with immediate vesting.
• Campbell’s offers unlimited sick time along with paid time off and holiday pay.
• If in WHQ – free access to the fitness center. Access to on-site day care (operated by Bright Horizons) and company store.
• Giving back to the communities where our employees work and live is very important to Campbell’s.   Our “Campbell’s Cares” program matches employee donations and/or volunteer activity up to $1,500 annually.
• Campbell’s has a variety of Employee Resource Groups (ERGs) to support employees.

How you will make history here…

As an Executive Assistant to the Chief Enterprise Transformation Officer and SVP, Global Food Safety & Quality, your role is to provide advanced and diversified administrate support, maintain confidentiality, and handle various tasks to ensure the smooth functioning Enterprise Transformation and Food Safety & Quality teams.

What you will do…

• Administrative Support: You will assist both the Chief Enterprise Transformation Officer and SVP, Global Food Safety & Quality and additional Enterprise and Food Safety & Quality Leadership team members with administrative activities including calendar management, travel arrangements, itinerary coordination, agenda setting, meeting document preparation, and expense report creation and approval.
• Onboarding and Termination: You will handle the onboarding process for new hires and contingent workers, ensuring they have the necessary equipment and access. Additionally, you will terminate access for individuals who conclude their employment or assignments.
• Equipment Setup: You will be responsible for setting up equipment (laptop, monitors, keyboard, mouse, badge, etc.) for new hires, ensuring they have everything they need to start their work.
• Purchase Orders and Budget Tracking: Using systems like Ariba or SAP, you will create purchase orders and receive against them. You will also track the budget related to these purchases.
• Meeting and Conference Arrangements: You will arrange meetings and conferences, prepare agendas, reserve facilities, and ensure smooth operations for both local and webcast meetings.
• Event Planning: You will organize, plan and arrange all events, as needed, in support of the Enterprise Transformation and Food Safety & Quality teams.
• Record Keeping and File Management: You will organize and maintain record and file systems, both electronic and paper. You will establish and maintain an efficient filing system that aligns with the organization’s standards and ensures confidentiality and security of sensitive documents.
• Department Organizational Charts: You will be responsible for creating and maintaining the department organizational charts. This involves regularly updating the charts to reflect any changes in structure, such as new hires, promotions, transfers, or departures.
• Office Management: You will maintain office equipment, arrange repairs and maintenance, and order office supplies as necessary.
• Project Support: You will assist in project work, coordinating projects, gathering data from leaders and team members, and creating report presentations.
• Communication Facilitation: You will facilitate effective communication among executives, their teams, and third-party vendors.
• Correspondence and Reports: You will compose and initiate correspondence, presentation material, and reports for internal leaders.
• Create and maintain a Food Safety & Quality Audit schedule partnering with the FSQ leadership team
• Workload Organization: You will prioritize and organize your workload to meet deadlines and ensure efficient task completion.

Who you will work with…

You will assist both the Chief Enterprise Transformation Officer and SVP, Global Food Safety & Quality and additional Enterprise and Food Safety & Quality Leader