Executive Assistant to the Deputy Superintendent of Schools

The Lansing School District serves over 10,000 PreK-12 students across 25 school buildings in the increasingly diverse urban community of Lansing, MI. We are unique compared to other districts because of the wide variety of exciting and innovative educational options from which families and staff members can choose. All of Lansing School District’s team members are dedicated to our mission to provide an excellent education to all students in a safe and nurturing environment.
 Plans, organizes, prioritizes and executes complex administrative and/or research projects, communication, and functions as assigned by the Deputy Superintendent.

Qualifications - Education & certification

• Associate's degree or higher
• Demonstrated strong written and verbal communication skills 
• Proficiency in Microsoft Suite required

Qualifications - Skills & Knowledge

• Diplomacy: knows how to handle visitors, is capable of answering a wide variety of questions and 
• responding with tact, can take messages with accuracy/clarity and direct calls for appropriate resolution. 
• Leadership: plays a key role in the coordination of staff members and teams working with the 
• Superintendent. Remains calm under pressure. 
• Emotional Intelligence: capable of strong human connection; the ability to manage both their own emotions and understand the emotions of people around you; has self-awareness, self-regulation, motivation, empathy, and social skills. A team player capable of cultivating productive working relationships across the district.  
• Focus: proven ability to get in the work zone, stay organized, produce high-quality work products, 
• and be able to complete assigned tasks with confidence, composure, and distinction. 
• Multitasking: has excellent time management and problem-solving skills. Flexible team player willing 
• to do what it takes to get the job done; adaptable and enjoys a challenge
• Sound Judgement: someone who exhibits sound judgment with the ability to prioritize and make 
• decisions. 
• Self-starter: a detail-oriented self-starter with prior experience in facilitating success, energetic and 
• eager to tackle new projects and ideas. Resourceful with a can-do attitude. 
• Detail Oriented: ability to accurately discern detail in verbal, written, statistical, and tabular 
• communication

Sample Job Responsibilities

•  Manages and coordinates scheduling for the Deputy Superintendent
• Coordinates seamlessly with the Superintendent to support all aspects of their daily work routine
• Plans, organizes, prioritizes and executes complex administrative tasks and functions as assigned by the 
• Deputy Superintendent
• Assists in determining priority of matters of attention for the Deputy Superintendent redirect matters to 
• staff to handle, or handle matters personally, as appropriate
• Keeps the Deputy Superintendent advised of time-sensitive and priority issues, ensuring appropriate 
• follow-up
• Handles printing, faxing, mail/overnight packages, copying, filing, and email messages
• Sorts and triages mail 
• Composes and prepares letters relating to routine correspondence for the Deputy Superintendent’s signature
• Prepares, reconciles, and submits purchase orders and expense reports
• Maintains filing systems
• Maintains confidential and sensitive information
• Answers and responds to phone calls, communicate messages and information to the Deputy 
• Superintendent and the executive team
• Prioritizes emails and responds as necessary
• Maintains various records and documents for the Deputy Superintendent
• Transcribes source material, prepares documents, reports, tables and charts; distributes as appropriate
• Supports other departments or executives as needed
• Drafts, reviews and sends communications on behalf of the Deputy Superintendent
• Organizes and prepares for meetings, including gathering documents and attending to logistics of meetings
• Maintains confidential and sensitive information
• Attends meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Notice of Vacancy
• Executive Assistant to the Deputy Superintendent of Schools at the Administration Building
• Performs other duties as assigned by the Deputy Superintendent

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.
• Primarily sedentary work involving extended periods of sitting and computer use.
• Occasional walking or standing within an office or school building to retrieve files, assist visitors, or attend mee