Administrative Assistant

Interested in working with a groundbreaking company that’s focused on decarbonizing the atmosphere? CarbonCapture Inc. develops and deploys direct air capture (DAC) machines that can be connected in large arrays to remove massive amounts of carbon dioxide from the atmosphere. With a patented modular open systems architecture, our DAC platform allows for plug-and-play upgrades, mass production, unlimited scalability, and rapid technology iterations.  
We are looking for a collaborative and self-directed Administrative Assistant to join our growing team and support the organization’s front office, administrative, and facilities functions. This individual will thrive in a start-up environment, building relationships across all departments, understanding and proactively supporting the organization at all levels.

Responsibilities

• Greet and check-in clients, visitors, and vendors
• Answer, screen, and direct incoming phone calls
• Support general company administrative needs, including maintaining inventory & ordering office supplies, ordering catering, scheduling and coordinating meetings, planning all-company engagement events and activities, and maintaining employee phone & email lists
• Support senior leadership and executive team with calendar management, travel arrangements, and expense reports
• Maintain organization and presentation of facility including conference rooms and shared workspaces
• Support Shipping & Receiving, process, sort & distribute incoming/outgoing mail, including occasional trips to FedEx, UPS, and Post Office
• Assist People team with new hire onboarding, including scheduling new hire meetings, ordering equipment, parking passes, access cards, preparing new hire bags, and setting up workstations
• Support management of office vendors, including janitorial services, security system, and coffee services
• Process vendor invoices and building maintenance requests
• Other tasks and responsibilities as assigned 

Requirements

• 2+ years’ experience in tech startups and/or service-oriented environment
• Excellent written, verbal, organizational, and interpersonal skills
• Ability to demonstrate high level of judgement, confidentiality, and reasoning
• Strong customer service skills and ability to be self-directed
• Ability to sit, stand, and move about the facility, lift and move up to 20 lbs
• Occasional travel between offices may be required

Must be able to provide proof of US-approved COVID-19 full vaccination status, unless otherwise exempted due to medical or religious accommodation.