Administrative Associate, Digestive & Liver

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Works under direction to assist with management of administrative and/or business functions of department, division, or unit. 
This position will be responsible for the following duties for 10 providers: 

• Manage emails, calendars & meetings 
• Food, coffee & lab coats orders 
• Epic letters Fax/route documents
• Travel arrangements 
• Compose and type correspondence 
• MyTime management for the division 
• Maintain CME expenditures for 10 providers 
• Reconciling Onecard Schedule & attend financial meetings 
• Handle incoming mail 
• Maintain schedules for Procedures and clinic appointments for all 10 providers via EPIC , Qgenda, and Faculty calendars 
• Assemble data and prepare required reports as needed 
• Process reimbursements for all expenses incurred 
• Process absence request (FSC/Cancellation Forms) for all 10 faculty 
• Record retention 
• Maintain credentialing 
• Maintain professional memberships 
• Assist with GI CME conference as needed
•  Qgenda scheduling review 
• Assist in all areas needed at the request of Team members/management 
• Training New Administrative staff upon request
   

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma 
   

• Experience
  4 years related work experience 
  May consider higher education completed in lieu of minimum requirements. 
   

JOB DUTIES

• Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university. Reviews department policy manuals periodically to update and institute changes as necessary. May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper level administrator.
• Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with annual budget process. May have delegated approval authority for all dollar level expenditures for designated entity; coordinates process for items requiring Chair level approval, and/or has delegated approval authority for these items.
• Coordinates supervisor's schedule; makes trav