Executive Assistant

Who we areLiminal is a global market intelligence and strategic advisory firm specializing in digital identity, financial crime and compliance, and IT security technology solutions across industries while also catering to the private equity and venture capital community. Founded in 2016, Liminal offers strategic and analytical services supporting executive decision-making at all product and business lifecycle stages. We advise some of the world’s most prominent business leaders, investors, and policymakers on building, acquiring, and investing in the next generation of solutions and technologies. We provide access to proprietary data and analysis, strategic frameworks, and integrated insights on the industry’s only market intelligence platform. 
Every major company in the world has started focusing on the next generation of digital identity technologies as a necessity for continued growth and security. Our team works with a myriad of organizations, from Fortune 100s to startups, across industries including financial services, technology, telecommunications, and the P2P economy. At Liminal, we help businesses build solutions, execute strategies, invest intelligently, and connect with key decision-makers. We know that it’s in the sharing of discovery and insights that groundwork is laid, problems are solved, and entire sectors advance at the speed of light. Keeping information to ourselves delays progress for all. At Liminal, we don't just respond to the market; we define it.
As the Executive Assistant at Liminal, you will be responsible for a broad range of administrative and executive support tasks to ensure the efficiency and productivity of our leadership team. You will act as a key liaison between our executives, clients, and internal teams, ensuring clear communication and seamless scheduling. You will also oversee office management, coordinating with building management and maintaining a well-stocked and organized office environment. Your role will involve managing special projects and assignments, making travel arrangements, processing expense reports, and providing a warm welcome to our office visitors.

Executive Support and Calendar Management

• Meticulously manage multiple executive calendars, coordinating meetings internally and with clients, ensuring all parties are informed and prepared.
• Provide personal assistance to executives as needed, including managing personal appointments, reservations, and other related tasks.

Meeting and Event Coordination

• Coordinate and manage follow-ups for meetings, ensuring action items are tracked and completed.
• Schedule, plan, and execute offsites and team events, coordinating logistics and ensuring successful outcomes.

Office and Administrative Management

• Oversee and maintain office supplies, ensuring the office is well-stocked and organized.
• Serve as the primary point of contact with building management, addressing any issues and maintaining a positive relationship.
• Perform a variety of administrative tasks, including travel coordination, processing expense reports, drafting correspondence, printing documents, and more.
• Manage and greet visitors to our office, providing a professional and welcoming experience.

Special Projects

• Assist with special assignments and projects as needed, providing administrative support to ensure timely completion.

Requirements

• Experience: Proven experience as an executive assistant or in a similar role supporting senior executives.
• Skills: Exceptional organizational skills, with a keen attention to detail and the ability to manage multiple tasks simultaneously.
• Communication: Excellent verbal and written communication skills, with a professional and friendly demeanor.
• Proactive Approach: Ability to anticipate needs and take initiative in managing tasks and projects.
• Tech-Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides, and Gmail) and comfortable with learning new software tools.
• Problem-Solving: Strong problem-solving skills, with the ability to address issues independently and effectively.
• Confidentiality: High level of discretion and confidentiality when handling sensitive information.
• Flexibility: Ability to adapt to changing priorities and work in a fast-paced, dynamic environment.
• Education: Bachelor’s degree preferred, or equivalent experience.