Administrative Assistant

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP at https://www.sonymusicpub.com/en.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

Job Purpose: Under the direction of two senior executives, the Administrative Assistant will maximize effectiveness and efficiency by providing general administrative assistance and support
 

What You’ll Do:

• Administration:

  • Perform general administrative activities including screening calls as the first point of contact, direct inquiries and determine proper course of action, correspond with external songwriters, clients, and  business partners, , etc.

  • Documentation: File and route internal documents, as required; oversee and supervise contract signings, notarizations, and related matters

  • Contract drafting: write and edit template agreements

  • Research: Conduct various research projects, as required

  • Work with V+MR team on Pitch audio ingestion, playlists, marketing e-mails and social media posts

  • Build a strong and cohesive partnership with other Admins and EAs, both domestically and internationally in NY, LA, Miami, Nashville, and the UK

  • Proactively anticipate needs of direct supervisors and regularly meet with direct supervisors in order to proactively engage on support needed

  • Make recommendations related to scheduling, communication, travel and processes
     

• Calendar and Scheduling:

  • Own and proactively manage an ever-changing calendar of internal and external meetings with attention to accuracy, detail (including time zones) and allocation of time and resources to promote productivity and successful execution of the senior executives

  • Proactively reprioritize, as appropriate, if business initiatives change and make recommendations as needed

  • Display a strong sense of urgency and high level of responsiveness as you manage calls from publishers, songwriters, business partners and other clients  

  • Schedule meetings and conference rooms, and create meeting agendas as needed

  • Update and maintain contacts

  • Finger on the pulse of trendy restaurants in order to book restaurant reservations, private meetings, events and more. 
     

• Confidentiality and Discretion: Handle all information with the utmost discretion, integrity and confidentiality including documents, meetings, travel, phone calls, emails, etc.

• Travel: work closely with a travel agent to provide a seamless travel experience for complex and detailed travel plans and itineraries, including flights, hotel accommodations, car service and more in accordance with company policy and compile travel documents for expense reimbursement. 

• Expenses: Manage, process and track expense reports in a timely fashion and in accordance with the Sony Music Publishing T&E policy

• Ad hoc projects as needed

Who You Are:

• 2 or more years of experience in a position that requires exceptional time management skills; ability to prioritize and multi-task;

• Strong computer skills including MS Office (Word, Excel & Outlook) and proven internet capabilities. Skilled with Office 365 Task Management Tools.

• Industry experience preferred, but not required

• Experience working with important doc