Senior Administrative Assistant – Global Specialty

Sr Admin Asst - DA10AN

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.          

Are you looking for a unique opportunity to support The Hartford’s Global Specialty organization?

Explore our Senior Administrative Assistant role supporting the Global Specialty Chief Operating Officer, including the Head of Transformation and AVP and Strategic Operational Excellence based in our Hartford, CT Home Office. In this role, you will support the Global Specialty organization and make an impact that helps us deliver differentiated solutions to our Global Specialty employees aligning with our ambitious growth agenda. The ability to interact with individuals (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. The ideal candidate will be experienced in handling a wide range of administrative support related tasks.

WORK ARRANGEMENTS:

This role will have a Hybrid work schedule, with the expectation of working in an office (Hartford, CT) 3-4 days a week with the expectation of coming in any other days as business needs arise.

How You’ll Deliver Value

·         Calendar Management: Proactively manage an extremely active calendar of appointments; filter and prioritize meetings and phone calls; proactively engage with others and work closely and effectively with the COO, Head of Transformation and AVP, Strategic Operational Excellence to keep them well-informed of upcoming commitments and responsibilities and ensure full preparation for meetings.

·         Communication: Prepares and coordinates materials for meetings of significance (i.e. externa/internal presentations, Board Meetings, etc.). Communicate on behalf of management to all levels of staff, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies.

·         Operational Efficiency: Establish management and leader routines; track key initiatives and deadlines for C-level and senior leadership team, ensuring follow-through and timely execution. Managing OneNote Huddle Boards.

·         Travel and Expense Management: Manage domestic and international travel and expenses, including booking travel arrangements, itineraries/logistics, and processing expense reports that are in-line with company travel and expense guidelines and policies. Work with the event planning team to coordinate events, and plan on traveling to the venue to support onsite administration and logistics, as needed.

·         Reporting, Presentation & Document Management: Prepare and edit presentation materials and ensure availability. As needed, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations).

·         Confidentiality and Discretion: Handle C-level and Senior Leadership matters with a mature, sophisticated approach to information security, data privacy, and confidentiality—exercising sound judgment, tact, and discretion while recognizing time-sensitive implications.

·         Relationship Building: Build rapport and relationships with domestic and international employees and all functional partners, as well as the administrative assistant community. Develop best practices for other administrative staff within Global Specialty and serve as a leader and role model within that administrative community.

What You Will Bring

·         Expertise: The successful candidate will have a demonstrated record of accomplishment as an Executive Administrative Assistant, preferably with a minimum of 7 plus years of experience supporting the C-level, Senior Leadership level and complex organizations.

·         Education: Bachelor’s or associate degree is preferred, but not necessary.

·         Strategic Execution C-Suite Support: Ability to