Executive Assistant, Global Executive Support

Company Description

QAD is building a world-class SaaS company, and we are growing. We are looking for talented individuals who want to join us on our mission to help solve relevant real-world problems in manufacturing and the supply chain.

This role is on-site in Miami's Brickell district.  The selected candidate must have full work authorization already in effect in the U.S. No Visa sponsorship available.

Job Description

We are seeking a highly motivated, tech-forward Executive Assistant to a Top Tech Leader. This is a strategic, high-impact role for an individual who redefines executive support by leveraging modern, AI-driven efficiency. You will act as a true partner, anticipating needs before they arise and ensuring the entire leadership operation runs at Champion Pace.

This role is centered on elite-level logistics and administrative precision, requiring a polished professional who thrives in a fast-paced, high-growth tech environment.

What You’ll Do

• Complex Travel & Logistics: Own end-to-end domestic and international travel strategy. This includes flight bookings, check-ins, and ensuring ground transportation is waiting upon arrival. You are the "fixer" who resolves travel disruptions in real-time.
• Calendar & Correspondence Management: Manage high-volume, complex calendars and confidential correspondence. You will strategically protect the executive's time, prioritizing "deep work" and high-stakes meetings across global time zones.
• Financial Operations & Expense Reporting: Execute seamless expense reporting, reconciliation, and budget tracking for the executive office with 100% accuracy.
• Cross-Executive Support: While primarily supporting a top tech leader, you will provide administrative assistance to other members of the executive team as needed to optimize regional leadership operations.
• Miami Hub Management: Act as the central point of contact for our Brickell (Miami) office. Oversee facilities and vendor management to ensure the environment is "client-ready" and reflects our brand standards.
• AI-Enhanced Efficiency: Proactively utilize AI tools (Gemini, ChatGPT, Claude) for meeting transcription, summarization, and workflow automation to maintain a competitive edge.

Qualifications

• Experience: 5+ years of C-Suite or high-level Executive Assistant experience, preferably within a high-growth software or tech company.
• AI Literacy: Hands-on experience and a personal subscription to AI agents/tools to automate mundane tasks and data workflows.
• Location: Ability to be on-site in the Miami (Brickell) office daily to manage operations and support the executive presence.
• Availability: Flexible and "on-call" 24/7 to support a high-velocity global schedule.
• Tech Stack: Expert proficiency in G-Suite, Slack, Zoom, Microsoft 365 (Teams), and various travel/expense management systems.
• Soft Skills: High discretion, a "no task too small" attitude, and the "presence" required to represent the head office to clients and executives.

Why Join Us?

• Modern Environment: We value efficiency over "busy work." If an AI can do it, we want you to automate it.
• Miami Culture: A vibrant, central office location with a team that values both hard work and the city's unique energy.
• Autonomy: You will have the "keys to the kingdom" regarding office operations.

We are looking for a partner, not just a "task-taker." Your ability to anticipate needs before they become problems is what will make you successful here.

Additional Information

• Your health and well being are important to us at QAD. We provide programs that help you strike a healthy work-life balance.
• Opportunity to join a growing business, launching into its next phase of expansion and transformation.
• Collaborative culture of smart and hard-working people who support one another to get the job done.
• An atmosphere of growth and opportunity, where idea-sharing is always prioritized over level or hierarchy.
• Compensation packages based on experience and desired skill set

• COMPENSATION PACKAGE:

• Base pay range: $115,000.00 - $130,000.00 USD Annual (12 Months)
• Placement within our pay range will vary based on knowledge, skills, experience, and market location variations as well as internal peer equity
• This position is also eligible for an annual company performance bonus
• U.S. benefits package includes medical, dental and vision coverage, a 401(k) plan with company match, short-term and long-term disability coverage, life insurance, paid-time off, parental leave, and well-being programs

About QAD: