Communications & Front Desk Coordinator

Job DetailsJob Location: Staenberg-Loup Jewish Community Center - Denver, CO 80246Position Type: Full TimeSalary Range: $23.50 - $26.00 HourlyJob Shift: DayJob Category: EducationAt the ELS, and greater JCC, we care about the quality of our programs, our ability to provide excellent customer service, and the overall experience of our staff members. We offer a competitive compensation and benefits package. We value our teachers and coordinate an engaging Professional Development week each year, offer year-round opportunities for professional development, as well as mentoring and coaching for all teachers. There are also growth opportunities within our ELS team. 

As an employee of the greater JCC, you will have access to a number perks that include child discounts to our ELS as well as discounts across all JCC programs (engagement programs, tennis, fitness (massage, personal training, swim lessons, and pilates), theatre camp, day and overnight camp, after school enrichments), and monthly professional development opportunities. All full-time employees receive a family fitness membership which includes access to our pools. Our organization also offers addition benefits that are listed at the bottom of this posting. 

Role and Responsibilities

We are seeking a Communications & Front Desk Manager to join our vibrant Jewish preschool community. The ideal candidate will be a proactive, organized, and personable individual with excellent written and verbal communication skills. As the first point of contact for parents, visitors, and staff, the Front Desk Coordinator plays a crucial role in providing exceptional customer service and administrative support. At the JCC, we have a culture and environment where everyone is welcome. 

Administrative Support: 

Upload and track student forms such as enrollment forms, medical records, including immunizations, and other required documents using digital systems.  
Communicate with families regarding missing paperwork to maintain accurate records and databases related to student information, attendance, and inquiries. 
Coordinate with the administrative team to ensure smooth daily operations. 
Coordinates and is responsible for closing the school each night. 
Manage and track department expenses, including monitoring purchases and coding and submitting credit card reports
Responsible for maintaining an up-to-date all-school inventory (including playground, teacher workspaces, and individual classrooms) working with the Assistant Director of Programming & Licensing 
Will purchase food and classroom materials for the school, including sourcing vendors, placing orders, and ensuring supplies are aligned with program needs and budget guidelines.
Responsible for making flyers and posters for upcoming events in conjunction with marketing.

Communication: 

Answer phone calls, respond to emails, and greet visitors in a friendly and professional manner. 
Provide information about preschool programs, policies, and upcoming events. 
Relay messages promptly and accurately to relevant staff members. 
Assist with drafting and distributing newsletters, memos, and announcements. 
As part of the ELS Administrative Team, coordinate all-school communications to families.  

Event Planning and Organization: 

Collaborate with the administrative team to plan, schedule, and execute special events, including, but not limited to, holiday celebrations, parent workshops, and fundraising activities. 
Coordinate logistics such as venue booking, catering, decorations, and invitations. 
Assist with promoting events through various channels and ensuring maximum participation. 
Coordinate with other departments in the building to collaborate for events.

Other Duties: 

Maintain the cleanliness and organization of the front desk area. 
Assist with basic office tasks such as filing, copying, and data entry. 
Adhere to confidentiality guidelines when handling sensitive information. 
Will coordinate “Pizza Wednesday’s” to manage the participant list, coordinating parent volunteers, and distribution of pizza and sides to classrooms.
Other Duties and Responsibilities as assigned by supervisor. 
Qualifications 

Qualifications and Education Requirements

Basic Qualifications

High school diploma or equivalent; associate or bachelor's degree preferred.
Previous experience in a similar administrative role, preferably in an educational or childcare setting.
The job requires individuals with strong written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and digital record-keeping systems, such as Campminder, Amilia, and Brightwheel
Proficiency in Canva to create flyers and posters for school-related events and communications.
Strong interpersonal skills and the ability to interact effectively with diverse stakeholders.
Excellent organizational skills with keen attention to detail.
Ability to multitask, prior