Executive Associate

Overview

The Executive Assistant plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties. Independent judgment is also required to plan, prioritize and organize a diversified workload. This role requires qualities such as adaptability, flexibility, dependability and accountability. Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

We're determined to take care of those working in healthcare.

Presbyterian is dedicated to improving people's lives - the lives of our patients and the lives of our coworkers. We're a locally owned and operated, which encourages supportive leadership that empowers employees. And we provide the opportunity to grow from entry-level to the most senior positions.

Why Join Us

• Full Time - Exempt: Yes
• Job is based at Rev Hugh Cooper Admin Center
• Work hours: Weekday Schedule Monday-Friday
• Benefits: We offer a wide range of benefits including medical, wellness program, vision, dental, paid time off, retirement and more for FT employees.

Qualifications

• HS Diploma (GED) required.
• Five to eight years experience in executive or administrative secretarial roles.
• Requires exceptional organizational and people skills.
• Ability to deal with all levels of staff and management within the organization, as well as the public, under highly stressful conditions.
• Must be able to deal with multiple priorities and track a high level of detail in a fast-paced environment.
• The Executive Associate plays a crucial role in helping leaders and staff throughout PHS and is responsible for performing a wide variety of complex, confidential, administrative and analytical duties.
• Independent judgment is also required to plan, prioritize and organize a diversified workload.
• This role requires qualities such as adaptability, flexibility, dependability and accountability.
• Some of the work may be self-appointed, and requires a high degree of professional independence, initiative and self-discipline.

Responsibilities

• May Coordinate and attend meetings, Board Committees or PHS Councils, prepares Board orCommittee materials and takes meeting minutes.
• Develops efficient systems for tracking performance measures for key metrics related to the Executive Associates area of responsibility.
• Communicates and/or coordinates Executives instructions to others.
• Familiar with the business strategy, processes and procedures.
• Provides project coordination on leadership level projects and activities.
• Performs secretarial, administrative and general office work, including preparing correspondence, reports, presentations and other documents.
• Schedules appointments, coordinates meetings and events, and makes travel arrangements.
• Uses excellent customer service skills in interactions with patients, members, employees and the public.
• May assist with budget and expense processing.
• May maintain policies and manage records.
• May coordinate the work of others.
• May be responsible for database coordination.
• Will be expected to be knowledgeable of department specific activities and to provide operational support in areas of assignment.

Benefits

All benefits-eligible Presbyterian employees receive a comprehensive benefits package that includes medical, dental, vision, short-term and long-term disability, group term life insurance and other optional voluntary benefits.

Wellness Presbyterian's Employee Wellness rewards program is designed to provide you with engaging opportunities to enhance your health and activate your well-being. Earn gift cards and more by taking an active role in our personal well-being by participating in wellness activities like wellness challenges, webinar, preventive screening and more.

Why work at Presbyterian? As an organization, we are committed to improving the health of our communities. From hosting growers' markets to partnering with local communities, Presbyterian is taking active steps to improve the health of New Mexicans.

About Presbyterian Healthcare Services Presbyterian exists to ensure the patients, members and communities we serve can achieve their best health. We are a locally owned, not-for-profit healthcare system of nine hospitals, a statewide health plan and a growing multi-specialty medical group. Founded in New Mexico in 1908, we are the state's largest private employer with nearly 14,000 employees.

Our health plan serves more than