Executive Secretary Senior

Title: Executive Secretary Senior

State Role Title: Administrative and Office Specialist III

Hiring Range: $47,062 - $60,898

Pay Band: 3

Agency: Virginia Department of Health

Location: Cent Shen-August/Staunton

Agency Website: VDH.VIRGINIA.GOV

Recruitment Type: General Public - G

Job Duties

Independently performs a variety of administrative activities in support of an administrative, technical, or professional staff member with district or office wide responsibilities or office-wide responsibilities that affect field or other work unites. Work regularly requires discretion, interpretation of policies, procedures or processes and frequent interaction with officials. May provide guidance to other staff as an information resource. Conducts research or assembles information and develops summaries in support of another administrative, technical or professional staff member. May type, file, schedule appointments, make reservations, sort mail and perform reception duties.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

Knowledge and experience with administrative practices and procedures and providing administrative support in a professional setting.
Knowledge and experience with records maintenance
Experience with Microsoft applications, such as Word, Excel and Access
Ability to transcribe information, prepare documentations, communications, and reports
Ability to maintain professionalism and confidentiality under all circumstances
Excellent organization skills and written and verbal communication skills

Additional Considerations

Knowledge of patient confidentiality (HIPPA)
Advanced professional administration training and practical experience as an Administrative Assistant
Knowlege of public health programs and policies

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliate; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VHD employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

Name: Angie Mueller

Phone: 540-332-7830

Email: ang