Administrative & Executive Coordinator

ABOUT US

Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Stevens Initiative

The Stevens Initiative is an international leader in virtual exchange, which brings young people from diverse places together to collaborate and connect through everyday technology. Created in 2015 as a lasting tribute to Ambassador J. Christopher Stevens, the Initiative invests in virtual exchange programs between the U.S. and the Middle East and North Africa (MENA); shares research, resources, and promising practices to improve impact; and advocates for broader adoption. Through its 91 grants, the Stevens Initiative will expand its reach by summer 2023 to nearly 75,000 young people in 17 MENA countries and the Palestinian Territories, and in 49 U.S. states, Puerto Rico, five tribal communities, the U.S. Virgin Islands, and Washington, D.C.

ABOUT THIS ROLE

The Administrative & Executive Coordinator supports the Executive Director by ensuring effective preparation, organization, and execution of day-to-day activities. These responsibilities will include assisting with email correspondence, calendar management, helping to manage relationships with constituents and other stakeholders, processing financial transactions, and supporting other aspects of the program’s work, as needed. Additionally, the role involves performing basic office-wide administrative functions, such as scheduling standing meetings and conference room bookings, managing supply orders liaising with Aspen Institute central service units, and supporting timebound projects as assigned.

The salary range for this position is $55,000 - $60,000. This position reports directly to the Executive Director. This role is based in Washington, DC, with a hybrid work arrangement (2+ days a week in the office).

WHAT YOU WILL DO

Executive Function Support (80%)

• Oversees and coordinates the Executive Director’s calendar, travel, and meetings with internal and external stakeholders.

• Responds to communications on behalf of the Executive Director, managing follow-up on key topics and priorities.

• Manages all aspects of meeting logistics, including scheduling, reminders, and preparation of materials.

• Prepares the Executive Director for meetings and events, working with the External Affairs team on briefings, follow-up actions, and note-taking.

• Plans and organizes travel itineraries, i