Project Assistant

<h3>Role Summary</h3><ul> <li>Responsibilities: You will be responsible for a variety of administrative, coordination and scientific tasks related to client projects, as well as working on company and divisional initiatives</li> <li>Salary: £30,000 per annum</li> <li>Benefits: Hybrid working options, generous holiday allowance, flexible working hours, employer pension contributions, comprehensive travel insurance, private medical insurance, critical illness cover, income protection, full funding for external training, interest-free travel loan scheme, discounted gym memberships, and <a href="https://www.costellomedical.com/careers/benefits-package-in-the-uk/" rel="nofollow noreferrer noopener">more</a> </li> <li>Role Type: Full-time, permanent</li> <li>Start Date: We are currently recruiting for start dates throughout 2023, including July and September, and you will be asked to state your availability on your application form</li> <li>Location: <a rel="nofollow noreferrer noopener">This role is available in our </a><a href="https://www.costellomedical.com/careers/locations/working-in-cambridge/" rel="nofollow noreferrer noopener">Global Headquarters in Cambridge</a>, as well as our <a href="https://www.costellomedical.com/careers/locations/working-in-london/" rel="nofollow noreferrer noopener">London</a> and <a href="https://www.costellomedical.com/careers/locations/working-in-manchester/" rel="nofollow noreferrer noopener">Manchester</a> offices, and our newly opened Bristol office</li> </ul><p><br/></p><h3>About the Role</h3><p>Project Assistants are based in each of our scientific divisions and support with a wide range of administrative, project coordination and scientific tasks. The responsibilities of the role are varied, and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of the team, as well as multiple scientific projects for our clients in the healthcare sector that will span several different disease areas.</p> <p>You will sit at the heart of your division and play a key role in the smooth running of its operation. This will include responsibility for identifying and suggesting improvements to operational and administrative processes, as well as implementation of these changes, with the aim of enhancing quality and efficiency within the team and, where appropriate, across the wider company. </p> <p>Project Assistants are based in each of our scientific divisions. These are broadly described as <a href="https://www.costellomedical.com/what-we-do/medical-communications/" rel="nofollow noreferrer noopener">Medical Communications</a>, <a href="https://www.costellomedical.com/what-we-do/value-and-access/" rel="nofollow noreferrer noopener">Value and Access</a> and <a href="https://www.costellomedical.com/what-we-do/evidence-development/" rel="nofollow noreferrer noopener">Evidence Development</a>, and also include the specialist areas of <a href="https://www.costellomedical.com/expertise/rare-diseases/" rel="nofollow noreferrer noopener">Rare Diseases</a>, <a href="https://www.costellomedical.com/expertise/medtech/" rel="nofollow noreferrer noopener">MedTech</a> and <a href="https://www.costellomedical.com/expertise/health-policy/" rel="nofollow noreferrer noopener">Health Policy</a>. Your interest in the different areas of our work will be explored at the various recruitment stages and you will be assigned to a division when you join. Many Project Assistants also work cross-divisionally, allowing the opportunity to explore a wide variety of project types.</p> <p>Key responsibilities will include: </p> <ul> <li>Screening records for relevance to research questions and extracting data from relevant publications into Excel</li> <li>Writing up the methods and results of reviews into engaging reports and slide sets</li> <li>Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters</li> <li>Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines</li> <li>Supporting the accurate referencing of scientific materials, including preparing reference packs</li> <li>Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered</li> <li>Supporting the development of client proposals and tracking those sent and responded to</li> <li>Preparation of compliance documentation</li> <li>Liaising with external suppliers, including translation agencies</li> <li>Coordinating logistics and providing project support for events and meetings</li> <li>Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects</li> <li>Scheduling meetings, and recording minutes and coordinating their distribution<