Executive Search Coordinator and Administrative Assistant

Executive Search Coordinator and Administrative Assistant

Job Description

You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.

In this role, you will:

• Provides coordinator and administrative and project support for the ESS team.

• Handles scheduling of interviews including communication to interviewers and candidates

• Ensures an excellent candidate and client experience handling communication, scheduling, data updates, and more

• Provides interview teams with necessary information and materials

• Assists with travel arrangements for candidate interviews

• Completes expense, reimbursements, invoicing, purchase orders, or other financial tasks involving internal and external stakeholders, tools and attention to detail.

• Develops/provides weekly status presentations for active recruiting projects.  Assists in creation of other project related documentation, reports, and presentations.

• Works with other administrative teams as needed to coordinate complex schedules.  Maintains strong and professional interpersonal relationships with employees at all levels of the organization.

• Manages offer letter creation and delivery

• Monitors background check process and communicate results to ESS partners

• Form positive recruiter/coordinator relationships to allow open communication and provide quick and effective workflow

• Initiates and contributes to continuous improvement projects

• Assist in the coordination of other recruiting activities as needed

About Us

Huggies®. Kleenex®. Cottonelle®. Scott®. Kotex®. Poise®. Depend®. Kimberly-Clark Professional®. You already know our legendary brands—and so does the rest of the world. In fact, millions of people use Kimberly-Clark products every day. We know these amazing Kimberly-Clark products wouldn’t exist without talented professionals, like you.

At Kimberly-Clark, you’ll be part of the best team committed to driving innovation, growth and impact. We’re founded on more than 150 years of market leadership, and we’re always looking for new and better ways to perform – so there’s your open door of opportunity. It’s all here for you at Kimberly-Clark.

Led by Purpose. Driven by You.

About You

You perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring.  You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.

You love what you do, especially when the work you do makes a difference. At Kimberly-Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works: flexible (hybrid) work arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.

In one of our professional roles, you’ll focus on winning with consumers and the market, while putting safety, mutual respect, and human dignity at the center. To succeed in this role, you will need the following qualifications:

• Bachelor’s degree or equivalent work experience

• 2+ years’ experience in a coordinator or administrative role preferred, ideally in recruiting or human resources

• Exceptional work management, prioritization, and organizational skills

• Demonstrates strong written and oral communication skills

• Ability to professionally and confidently interact with individuals at all levels of the organization

• Detail-oriented and proactive, geared toward continuous improvement

• Technically savvy with the ability to learn new systems and tools

• High proficiency in Microsoft Office applications – Excel, PowerPoint, Word, Outlook, Teams, Forms, and other O365 tools.

Preferred Qualifications

• Experience working in an environment where multiple projects and competing demands are the norm

• Experience and interest in HR, Talent acquisition, ideally w