BOOST LLC is a dynamic management consulting firm that offers an array of government-compliant back-office solutions to support our teaming partners within the GovCon space. We are working with our client to find their next highly skilled Executive Assistant / Personal Assistant (Part-Time).

Position Summary

The Executive Assistant / Personal Assistant (EA/PA) provides trusted, high-level support to the Founder & CEO across both professional and personal domains. This hybrid role ensures the CEO’s time, priorities, and focus are protected through proactive coordination, strong organization, and excellent communication. Approximately 50% of the role supports business and executive needs; the remaining 50% supports personal and family logistics. The ideal candidate is calm, proactive, discreet, highly organized, and able to operate independently in a fast-moving environment with shifting priorities. Occasional support may be provided to other executives or team members when bandwidth allows.

Essential Duties & Responsibilities

Executive & Business Support (Approx. 50%)

• Serve as the CEO’s primary gatekeeper, managing access and protecting confidential information.
• Manage complex scheduling, meeting coordination, and calendar prioritization.
• Plan business travel, itineraries, and related logistics.
• Track deadlines, follow-up actions, and high priority deliverables.
• Draft correspondence and assist with email triage as requested.
• Support internal culture and engagement initiatives in collaboration with HR and the CEO.
• Prepare, code, and submit accurate expense reports.
• Answer and route incoming calls in a professional manner.
• Provide occasional administrative support to other executives or the broader team when bandwidth allows.

Onsite, Office & Visitor Support (Approx. 2 Days/Week)

• Serve as the onsite point of presence for CEO related meetings and scheduled visitors.
• Greet and manage visitors while upholding office access and security protocols.
• Maintain awareness of who is onsite and ensure a secure professional environment.
• Receive, sort, and route physical mail; scan or distribute items as needed.
• Conduct light administrative errands (e.g., deposits, materials pickup).
• Print and prepare materials for meetings and events.
• Ensure the office is tidy, organized, and ready for scheduled use.

Personal & Family Support (Approx. 50%)

• Coordinate personal errands, including returns, exchanges, and vendor appointments.
• Support family travel planning and itineraries.
• Manage scheduling and logistics for children’s activities, sports, appointments, and registrations.
• Assist with preparation of materials for school projects.
• Maintain family calendars, reminders, important paperwork, and recurring deadlines.
• Handle short notice requests in a dynamic household environment.
• Complete local errands throughout the South Bay area (reliable transportation required).

Minimum Qualifications

• 5+ years of experience as an Executive Assistant and/or Personal Assistant.
• Demonstrated ability to manage complex calendars and shifting priorities.
• Strong proficiency with Microsoft Office and virtual meeting tools.
• Familiarity with Adobe Suite and Canva.
• Experience preparing and submitting expense reports.
• Excellent communication, organization, and time management skills.
• Reliable transportation for errands and onsite days in Torrance/South Bay.
• High level of professionalism, maturity, and discretion.
• Comfort managing a secure office environment and visitor protocols.

Preferred

• Experience in professional services, government adjacent, or security conscious organizations.

Physical Environment

• Ability to remain in a stationary position for extended periods while working at a computer.
• Ability to lift up to 20 lbs. (packages, documents, office items).
• Ability to move throughout office or event spaces as needed.
• Ability to conduct local travel for errands and onsite support.

Traveling & Commuting Requirements

• Regular local travel within the Torrance/South Bay region.
• Approximately two onsite days per week at the Torrance headquarters.

Disclaimer

This description outlines general responsibilities and expectations for the role and does not enum