Executive Assistant, Corporate Recovery

At Stout, we’re dedicated to exceeding expectations in all we do – we call it Relentless Excellence ®. Both our client service and culture are second to none, stemming from our firmwide embrace of our core values: Positive and Team-Oriented, Accountable, Committed, Relationship-Focused, Super-Responsive, and being Great communicators. Sound like a place you can grow and succeed? Read on to learn more about an exciting opportunity to join our team.

General Purpose:  This individual will provide high level administrative support to multiple service lines in the New York office.  This position will report to one person but will be given work by several people with varying deadlines.  

Hours:  This is an hourly position requiring the candidate to work 40-50 hours per week. This position is expected to be in office daily.

Major Duties and Responsibilities:

• Assist Managers with work intake process (obtaining job codes, running conflict checks)
• Assist with Engagement/Proposal Letters
• Expense Reports and Time Entry
• Coordinate the report production process
• Calendar maintenance
• Travel arrangements
• Membership and subscription renewals
• Plan and coordinate meetings
• Prepare various correspondence
• Work in tandem with and assist the Office Coordinator
• Research as needed
• Prepare FedEx shipments
• Maintain conference/continuing education registrations
• Check Requests
• Filing and Organization
• Update/Maintain HubSpot (client resource management software)
• Coordinate internal and external business development/marketing meetings (schedule/calendar, phone calls, facility/travel arrangements, correspondence)
• Assist in the coordination of business development and marketing efforts with the Stout firm wide marketing group
  • Holiday /ad hoc client and contact gifts
  • Tombstones
  • Group qualifications and CVs
  • Client references
  • Other marketing collaterals as necessary
• Research professional organizations to be utilized for networking opportunities

Knowledge, Skills & Abilities: 

• Intermediate proficiency in Microsoft Office products (PowerPoint, Excel, Word, Outlook)
• Strong grammar and writing skills
• Strong attention to detail
• Strong communication skills
• Organizational skills necessary
• High level of confidentiality required
• Ability to prioritize and multi-task essential
• Ability to learn quickly and adapt to change
• Ability to adapt to varying working styles

Education and/or Training:

• High School diploma required
• 10-  or more years of previous administrative experience necessary; experience within a professional services firm preferred

For individuals assigned to work in New York City, Stout is required by law to include a reasonable estimate of the compensation range for this role.  The range for this role takes into account several factors including but not limited to prior work and industry experience, education level, and unique skills. The disclosed range estimate has not been adjusted for any applicable geographic differential associated with the location at which the position may be filled. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $85,000 - $110,000 annually. This role is also anticipated to be eligible to participate in an annual bonus plan.  Information about benefits can be found here - https://www.stout.com/en/careers/benefits.

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Why Stout?

Our goal is to provide a comprehensive Total Rewards program that includes competitive compensation, benefits & wellness programs that allows employees to choose what’s most importa