Senior Executive Position

Welcome! We’re excited you’re considering an opportunity with us! To apply to this position and be considered, click the Apply button located above this message and complete the application in full.  Below, you’ll find other important information about this position. 

Performs a wide range of skilled clerical duties and coordinates a variety of office procedures in support of a Chief Executive/Department Chairman. Specializes in clerical work supporting the Chief Officer’s areas of responsibility. Research, analyze and evaluate data of various forms and make recommendations
on various specialized projects.

Additional Job Description:

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, EXPERIENCE, AND/OR LICENSURE:

1. High School Diploma or Equivalent AND Four (4) years of high-level Administrative Experience; OR Associate’s Degree AND Two (2) years of high level Executive Office Experience; OR Bachelor’s Degree.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor's Degree in Business Administration, Health Administration preferred.

EXPERIENCE:

1. Work experience in a health care and medical environment preferred.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Works independently to initiate and complete executive support functions for Executive. Independently screens phone and face-to-face requests for the Executive.

2. Maintains a tracking system on matters involving the Executive and monitors frequently for status of ongoing issues.

3. Works independently to assist in the coordination/scheduling for the Executive including scheduling of standing meetings and responding to requests for meetings as requested.

4. Assists in determining priorities and ensures all deadlines are met.

5. Determines the priorities for meetings; schedules meetings, collects agenda items, prepares agenda and composes minutes as requested.

6. Collects information and creates reports from established data and/or departments.

7. Establish and maintains office files and records and assembles information from these and other sources. Archives files independently as appropriate.

8. Assists Executive with special projects and other duties as assigned. Compiles necessary background information for the Executive review. Coordinates a plan for completing the project. Maintains responsibility for monitoring the project’s progress.

9. Maintains the Executive’s calendar and makes all travel and lodging arrangements; tracks reimbursement for expenses from appropriate unit or agency.

10. Responsible for all correspondence for the Executive signature.

11. Works independently drafting personal and business correspondence, letter and memos as requested. Proofreads all POSITION SUMMARY: Performs a wide range of skilled clerical duties and coordinates a variety of office procedures in support of a Chief Executive/Department Chairman. Specializes in clerical work supporting the Chief Officer’s areas of responsibility. Research, analyze and evaluate data of various forms and make recommendations on various specialized projects. typed correspondence prior to submittal or distribution.

12. Prints meeting materials and prepares meeting folders for internal and external meetings of the Executive and leadership.

13. Researches and compiles information as requested from Executive.

14. Compiles accurate statistical, financial or unit activity data for department as assigned.

15. Receives and reviews all mail. This requires use of independent judgment to route information to others, suggesting responses to various correspondences by pointing out significant information or recommending appropriate action. This task includes the proper handling of confidential materials, reports, financial information, and personnel matters.

16. Participates in cross-training with other executive support staff.

17. Works with management to coordinate and identify educational and training opportunities.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. The position takes a high degree of concentration both mentally in quick turnaround of written material (data collection reports, timely correspondence [response turnaround anticipa