Human Resources Representative I - Office of Human Resources

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.

Work-Life

Working hours are 40 hours per week.  This is a full-time, in person position with the First Judicial District of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume

Job Description

Position Summary

This is administrative work within the First Judicial District’s Office of Human Resources.  Principal emphasis of the work is serving as the first point of contact for the office, greeting visitors and callers, answering phones, managing schedules, and handling mail and administrative tasks to ensure a welcoming atmosphere. 

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all- inclusive. Other duties may be required and assigned.

• Greet and welcome guests, determine the reason for their visit, and escort them to the designated HR contact. 
• Receive and screen telephone calls, and provide general information to candidates, employees, and other callers.
• Prepare and manage employee files in compliance with FJD record retention policies and State and Federal requirements.
• Perform administrative and recordkeeping tasks to include filing, scanning, preparation of correspondence and mailings, and other clerical duties to support the office.
• Data entry into District HRIS system and City of Philadelphia OnePhilly platform as required.
• Performs other duties as assigned.

       MARGINAL FUNCTIONS

Performs related work as required.

ENVIRONMENTAL CONDITIONS

Standard clerical office conditions.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Knowledge of court service and related inter-agency personnel regulations, rules, policies, procedures, and practices in accordance with work assignment.
• Considerable knowledge of office practices and procedures required in maintenance of First Judicial District central personnel records, files, and related documentation.
• Knowledge of English usage and grammar.
• Ability to make varied basic arithmetic computations with speed and accuracy.
• Ability to type from clear copy at a speed and accuracy level as required by assigned function.
• Ability to establish and maintain effective working relationships with departmental managers, in