Accounting Assistant

Privately owned and founded in the Midwest in 2011, Heritage Building Maintenance is based in central Iowa and serves commercial clients with the highest-quality cleaning and microbial protectant on the market today. Heritage goes the extra mile by using science to prove the efficacy of our system for use in office settings and medical and recreational facilities.

In 2022, Heritage was acquired by Bee-Clean Building Maintenance, Canada’s largest privately held janitorial company. While operations remained the same, this partnership opened the doors for continued growth and success in our industry.

Today, Heritage continues to be committed to making a difference in the health and productivity of our community and those we serve.

WAGE:

This will be an hourly, non-exempt position. Hourly pay will be between $20-$24, based on qualifications and experience.

SCHEDULE:

Schedule may vary based on business need. This position is considered a 25-30 hours per week position. Flexibility with schedule is possible.

LOCATIONS:

This position will be in the office of Heritage Building Maintenance.

JOB SUMMARY:

The Accounting Assistant provides reliable day-to-day support for accounting and office operations, working closely with the Head of Finance to help ensure accurate financial records, timely billing and payment processing, organized documentation, and responsive communication with vendors and customers. This role requires strong attention to detail, confidentiality, sound judgment, and the ability to work independently while identifying and resolving issues proactively.

ESSENTIAL JOB FUNCTIONS

• Prepare and process daily bank deposits and ensure records are accurate, complete, and reconciled to supporting documentation.
• Manage accounts payable by verifying invoices, entering bills, processing payments, and maintaining accurate vendor records.
• Manage accounts receivable by applying payments, monitoring aging reports, following up on outstanding balances, and assisting with collections communication as needed.
• Generate and send customer invoices accurately and within established timelines.
• Maintain organized financial records and files, including both digital and physical documentation.
• Assist with general office duties, including mail, phones, filing, scanning, data entry, and other administrative support tasks.
• Communicate professionally with vendors, customers, and internal team members to resolve billing, payment, or documentation questions.
• Identify and report discrepancies, missing information, or unusual activity in a timely and proactive manner.
• Support month-end or periodic reporting tasks as assigned.
• Perform other related duties as needed to support accounting and office operations.

KNOWLEDGE, SKILLS & ABILITIES:

• Minimum of two years of experience in bookkeeping, accounting support, accounts payable/accounts receivable, or office administration preferred.
• Strong working knowledge of basic accounting practices and financial recordkeeping.
• Proficiency with accounting software and Microsoft Office, especially Excel.
• High level of accuracy, organization, and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and follow established procedures.
• Strong reliability, follow-through, and ability to work independently with limited supervision.
• Ability to identify errors, ask appropriate questions, and help resolve issues professionally.
• Ability to maintain confidentiality when handling financial, employee, customer, and vendor information.
• Clear, respectful communication skills with internal and external contacts.

QUALIFICATIONS:

• Must be 18 years of age or older.
• Must be legally authorized to work in the United States.
• High school diploma or GED required; associate degree or coursework in accounting, business, or a related field preferred.
• Prior experience with accounts payable, accounts receivable, invoicing, deposits, or bookkeeping preferred.
• Must be willing to submit to all background check(s) required by the company and/