Human Resources Associate

ABOUT THE JOB

The ACLU seeks a full-time position of HR Associate in the Human Resources Department of the ACLU’s National office in New York, NY.  This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.

People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee base of 550+ people who are the heart of our institution. The Human Resources team invests in the welfare and development of our employees by creating a place where people love to work, grow their careers, and contribute to the success of the organization. The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its outreach efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that empower people, support and advance the institution, and enable the ACLU to deliver on its mission.

WHAT YOU'LL DO

Reporting to the Assistant Director, HR Operations & Compliance the HR Associate is the central hub of Human Resources Operations and plays a critical role in ensuring the smooth and efficient delivery of core people functions.  

YOUR DAY-TO-DAY

• Serve as the first point of contact for general HR inquiries by managing the HR inbox, responding to routine questions, and directing more complex matters to the appropriate team members.
• Process departmental expenses, including submitting invoices for payment, reconciling credit card transactions, and preparing expense reports as needed.
• Enter and maintain employee data in the HRIS, including new hire details, status changes, and other updates as needed.
• Manage and process requests to hire and requests to post job openings in alignment with organizational procedures.
• Support pre-boarding and onboarding activities, ensuring a smooth transition for new hires.
• Coordinate offboarding follow-up, including documentation, system updates, and exit logistics.
• Contribute to a positive onboarding experience by assisting with the coordination of new hire orientation, facilitating orientation sessions, and ensuring the timely collection of new hire paperwork
• Review and process incoming mail through DocuFree, ensuring documents are directed to the appropriate HR team member or relevant department within the organization.
• Oversee the organization and maintenance of the physical file room while leading efforts to digitize employee records, ensuring compliance with data retention policies and enhancing document accessibility.
• Provide administrative support by scheduling meetings and events as needed.
• Other duties as assigned to support HR team’s objectives.

WHAT YOU'LL BRING

• Experience providing administrative support in a fast-paced environment; prior experience or familiarity with HR functions is a plus.
• Clear and effective communications skills with the ability to share information and build strong relationships across teams
• Highly organized with the ability to manage multiple tasks and priorities simultaneously while maintaining strong attention to detail.
• Strong follow-through skills with a track record of accountability and reliability.
• Ability to handle confidential and sensitive information with discretion.
• Proficient with technology, including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with HRIS systems is a plus, along with a willingness to learn new tools and platforms.

FUTURE ACLU’ERS WILL

• Be committed to advancing the mission of the ACLU
• Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives
• Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts

COMPENSATION

The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is $78,044, reflecting the salary of a position based in New York, NY. This position is subject to a hybrid schedule of 2 days/week or 8 days/month in-office. 

For details on our pay structure, please visit: https: