Accounts Payable Clerk

Accounts Payable Clerk
Location: San Diego, CA (Hybrid – In-Office 2x/Week Required)

Pay Rate: 24-26 per hour, dependent on experience

About ACES
ACES (Autism Comprehensive Educational Services) is dedicated to enhancing the quality of life for individuals and families impacted by autism and other developmental disabilities. We are committed to building a team of passionate, skilled professionals who believe in collaboration, integrity, and service. Join us in creating a future where every individual can reach their full potential.

Position Summary
We are seeking a detail-oriented and proactive Accounts Payable Clerk to join our finance team. This role is essential in ensuring accurate and timely processing of vendor invoices and employee expenses using platforms such as NetSuite, Bill.com, and Bill Spend & Expense (formerly Divvy). The ideal candidate has a strong understanding of AP workflows and a commitment to maintaining financial accuracy and positive vendor relationships.

Key Responsibilities

• Review, code, and enter vendor invoices in Bill.com, ensuring proper documentation and approvals
• Manage employee expense submissions and corporate card activity through Bill Spend & Expense
• Ensure timely and accurate payment processing (ACH, checks, virtual cards)
• Reconcile accounts payable transactions and assist with monthly account reconciliations
• Maintain accurate and up-to-date vendor records, including W-9s and payment terms
• Respond promptly to vendor inquiries and resolve discrepancies in a professional manner
• Assist with month-end close, audit requests, and process documentation
• Collaborate with the Assistant Controller to improve and streamline AP processes
• Perform general office administrative duties, including gathering, sorting, and scanning incoming mail for processing and recordkeeping

Required Qualifications

• Must reside in the San Diego area
• Ability to commute to the San Diego office two times per week
• Minimum of 2 years of Accounts Payable experience
• Proficient in Microsoft Excel
• Strong attention to detail and ability to manage multiple priorities

Preferred Qualifications

• Experience in a healthcare or ABA services setting
• Experience working in a multi-entity environment
• Familiarity with NetSuite, Bill.com, and corporate credit card reconciliation tools such as Bill Spend & Expense

Why You’ll Love Working at ACES
At ACES, you’ll be part of a mission-driven organization focused on meaningful impact. We offer a collaborative, inclusive, and values-aligned environment where your contributions help support the individuals and families we serve every day.