Administrative Associate

Responsibilities:

• Manage complex calendar scheduling for the Global Head of Culture, Development, Inclusion & Leadership and senior leadership team
• Coordinate meeting logistics, including location, materials, and attendance tracking
• Serve as a key point of contact by answering calls, relaying messages, and ensuring appropriate coverage
• Arrange domestic and international travel and support department visitors
• Prepare materials such as presentations, reports, correspondence, and meeting minutes
• Manage office supply inventory and monitor departmental expenditures
• Follow established processes while exercising judgment to resolve issues and support team efficiency
• Provide guidance to less experienced administrative staff as needed
• Support team events, special projects, and other initiatives

Qualifications:

• Minimum of three years administrative or related experience, preferably in a medium to large size department in a corporate setting.
• High school diploma or an equivalent combination of training and experience; Associate's degree or related degree preferred.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote)

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.