Senior Administrative Coordinator

What We Do 

At the SEI AI Division, we conduct research in applied artificial intelligence and the engineering questions related to the practical design and implementation of AI technologies and systems. We currently lead a community-wide movement to mature the discipline of AI Engineering for Defense and National Security.  

As our government customers adopt AI and machine learning to provide leap-ahead mission capabilities, we  

• Build real-world, mission-scale AI capabilities through solving practical engineering problems 

• Discover and define the processes, practices, and tools to support operationalizing AI for human-centered, robust, secure, and scalable mission capabilities 

• Prepare our customers to be ready for the unique challenges of adopting, deploying, using, and maintaining AI capabilities 

• Identify and investigate emerging AI and AI-adjacent technologies that are rapidly transforming the technology landscape 

Are you creative, curious, and collaborative? Do you enjoy doing meaningful and complex work? Are you interested in making a difference by bringing innovation to government organizations and beyond? Apply to join our team. 

Position Summary  

This position provides a wide variety of administrative support for the Pittsburgh-based technical staff of the AI Division of the Software Engineering Institute, including, but not limited to, office support; scheduling and supporting meetings and workshops; reserving conference rooms; making travel arrangements; generating and submitting travel reimbursements; generating correspondence, reports, and presentations; and performing related duties as assigned. Key responsibility is providing high-quality, professional, and efficient administrative support to all program members, while ensuring the AI Division and SEI policies and procedures are followed. This position will be support to our SR Administrators. 

Requirements  

• Independence and Proactivity: You have excellent organizational, analytical, reasoning and problem solving skills. You can work independently and can meet deadlines while balancing competing priorities. You display a willingness to assume responsibility and exercise good judgment. 

• Organization and Leadership: You are confident in developing effective processes, practices, and infrastructure to successfully support people and projects. You are able to multi-task in a fast-paced, collaborative environment. You maintain accurate and detailed records. 

• Team Interaction: You have exceptional oral, written, and interpersonal communication skills. You can interact effectively with both the SEI and CMU communities as well as external customers.    

• Continuous Improvement: You are self-motivated and you are always working to learn new skills. You naturally look for ways you can improve your work environment, even when that means challenging the status quo.  

• Policies, Procedures, and Tools: You are familiar with or able to quickly learn SEI and CMU policies and procedures. You are proficient in all Microsoft Office products. You can produce presentation materials in various formats. You look for and implement ways to streamline procedures.  

Duties: 

• Operational support for Division staff in Pittsburgh and remote locations: You will assist the SR Administrators with onboarding new employees into the Division. You will assist with the logistical transition of employees from Pittsburgh-based